Project Manager Assistant / Permitting Coordinator

About the Company

All You Need Services, LLC is a Florida-based construction and project management company specializing in residential construction, permitting, renovations, and property development.

We are looking for a highly organized and proactive Project Manager Assistant / Permitting Coordinator to support our project management team and assist with permitting and administrative tasks.

This is a great opportunity for someone who has experience in construction administration, project coordination, permitting, or project management and wants to grow with a U.S.-based construction company.

Job Responsibilities
Project Management Support
Assist Project Managers with daily project coordination and administrative tasks
Track project schedules, deadlines, milestones, and deliverables
Follow up with subcontractors, vendors, clients, and project stakeholders
Help coordinate inspections and project activities
Maintain accurate project documentation and records
Update project management systems such as JobTread and ----------
Assist with preparing project reports, status updates, and EOD reports
Monitor project tasks and follow up on outstanding items
Help organize project files, photos, plans, permits, and documents
Communicate project updates to internal tea ---------- mbers
Assist with scheduling meetings, site visits, inspections, and other project activities
Permitting Responsibilities
Prepare and submit permit applications
Coordinate with municipalities, counties, and permitting departments
Track permit applications and their status
Follow up on permit reviews, corrections, and approvals
Upload plans, drawings, engineering documents, and supporting materials
Coordinate responses to plan review comments
Monitor permit expiration dates and renewal requirements
Coordinate inspections and inspection results
Communicate with permit offices and government agencies
Maintain an organized permit tracking system
Ensure all project permits and approvals are properly documented

Qualifications
At least 3-5 years of experience in project coordination, construction administration, permitting, or a related field
Experience working with U.S. construction projects is required
Experience with Florida permitting is a major advantage
Strong English communication skills, both written and verbal
Excellent organizational and time-management skills
Strong attention to detail
Ability to manage multiple projects and deadlines simultaneously
Comfortable communicating with clients, contractors, subcontractors, and government agencies
Proactive and able to follow up without constant supervision
Strong computer and administrative skills
Comfortable learning and using new software and online systems

What We're Looking For
We are looking for someone who is:

Highly organized
Proactive and resourceful
Detail-oriented
Reliable and accountable
A strong communicator
Comfortable following up with people
Able to work independently
Willing to learn and take ownership of tasks

This role is ideal for someone who can support a Project Manager while also taking ownership of permitting tasks and administrative coordination.

Important: Please do not submit a generic application. We are looking for someone with strong organizational skills who is comfortable handling both project management support and permitting coordination.