Operations Assistant

A little Bit About Us:
We’re LandPenguin — a high-performance land investment company shaking up the real estate industry with creativity, grit, and integrity. Our vision? To become the most profitable land investment firm in North America, all while helping sellers, uplifting communities, and building a team of A-players that grows personally and professionally every single day. We’re not just about land. We’re about building something that lasts.

We're grounded in our G.R.O.W.I. core values:
Growth-Oriented – Embrace challenges, learn continuously, evolve daily.
Resourceful – Face every obstacle with creativity and initiative.
Ownership – Take responsibility, make bold decisions, deliver outcomes.
Winning Mindset (Excellence) – Pursue greatness, set new standards.
Integrity – Do what is right, especially when no one’s watching.

About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to join our real estate investment team focused on raw land. This role is crucial in keeping operations smooth, structured, and efficient. The Administrative Assistant will support the Operations Manager and the team with a wide range of administrative and operational tasks, including documentation, data entry, due diligence, and process improvement.

This position is ideal for someone proactive, resourceful, and capable of handling multiple tasks that require precision and consistency.

Key Responsibilities:
Administrative and Process Support
• Manage and maintain filing systems, documentation, and record-keeping for all transactions and leads
• Assist in documenting and compiling company processes, SOPs, and guidelines to ensure a consistent workflow
• Audit internal pipelines regularly to identify errors, duplicates, or missing information and recommend corrective actions
• Support the Operations Manager in fixing or creating processes that improve efficiency across departments

Due Diligence and Research
• Conduct minor to major due diligence on properties, gathering critical information such as tax records, zoning, and utility availability
• Perform research on property values, comparable sales (comps), and market trends to help calculate accurate property offers
• Verify data accuracy from multiple sources and provide detailed reports
• Gathering quotes in businesses we need to work with (photographers, surveyors, hauling & clean-up companies, etc)

Communication and Outreach:
• Contact Realtors daily by sending them a compiled list of leads and following up when necessary
• Handle minor outreach via phone or email to gather information, confirm property details, or coordinate with external contacts
• Assist in scheduling calls or meetings with internal and external stakeholders

Data Management and Reporting
• Perform data entry tasks into CRM systems and spreadsheets with high accuracy
• Monitor lead pipelines, ensuring that status updates are properly reflected and no leads fall through the cracks
• Generate weekly and monthly reports for the Operations Manager, highlighting progress, bottlenecks, and performance metrics

Additional Support Tasks
• Create and update templates for contracts, emails, and reports
• Track expenses, invoices, and receipts to support financial documentation
• Monitor email inboxes for important correspondence and flag high-priority items
• Prepare presentations or summaries for tea ---------- etings when required
• Provide administrative assistance in marketing efforts, such as compiling property listings, organising photos, or updating marketing materials

Qualifications
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and manage priorities under minimal supervision
• Proficiency in Google Workspace (Docs, Sheets, Drive) and CRM systems
• Experience in real estate preferred but not required (training will be provided)

How to Apply:
To apply, please send a message with the following
1. Your resume
2. A DISC Test & Enneagram (use: ---------- )
3. And 1–2 minute Loom or video answering these:
- Could you shoot us a quick 2–3 min video sharing why you'd crush the role and what made you apply?

We review every submission personally. If you’re shortlisted, we’ll reach out for the next steps. Thank you for your time—excited to meet you!