Multi-Entity Bookkeeper

Key Responsibilities:

Multi-Entity Bookkeeping
? Maintain accurate and up-to-date accounting records for Bond Holdings and its affiliated entities.
? Record and properly categorize daily financial transactions in QuickBooks Online.
? Maintain separate and accurate books for multiple legal entities and brands.
? Record and reconcile intercompany transactions, transfers, reimbursements, and shared expenses.
? Ensure transactions are assigned to the correct entity, account, department, brand, or category.

Accounts Payable and Vendor Management
? Maintain an accurate weekly accounts payable tracker and provide timely updates to management.
? Review vendor invoices for accuracy, supporting documentation, and required approvals.
? Schedule payments and ensure financial obligations are paid accurately and on time.
? Maintain organized vendor records, invoices, payment details, and tax documentation.
? Assist with collecting W-9s and preparing information needed for annual 1099 filings.

Reconciliations
? Reconcile bank accounts, credit cards, payment processors, and other balance sheet accounts.
? Reconcile e-commerce sales, deposits, processing fees, refunds, discounts,
chargebacks, and platform payouts.
? Investigate and resolve missing, duplicated, incorrectly categorized, or unreconciled
transactions.
? Complete reconciliations accurately and according to the monthly close schedule.

Payroll Support
? Coordinate and process bi-weekly payroll accurately and on schedule through Gusto.
? Confirm payroll funding requirements and maintain accurate payroll records.
? Review payroll reports for accuracy before processing.
? Coordinate employee payroll changes, reimbursements, deductions, and other
adjustments.
? Ensure payroll tax filings and compliance requirements are completed through Gusto.
? Escalate payroll discrepancies or compliance concerns promptly.

Month-End Close and Financial Reporting
? Support the Controller with monthly, quarterly, and year-end close procedures.
? Complete required reconciliations and supporting schedules by established deadlines.
? Review the general ledger for unusual, missing, duplicated, or incorrectly categorized
transactions.
? Prepare accounts payable, cash balance, payroll, and other recurring financial reports
for management.
? Provide organized financial information and documentation to support management
reporting and decision-making.

Tax and Compliance Support
? Assist the Controller and external accounting partners with federal, state, and local tax matters.
? Organize financial records and supporting documentation needed for tax filings.
? Support sales tax reporting and compliance through Numeral.
? Assist with responding to tax notices, information requests, and filing requirements.
? Maintain complete and accessible records for tax preparation, audits, and compliance
reviews.

Financial Controls and Recordkeeping
? Follow company accounting procedures and generally accepted accounting principles.
? Maintain organized digital records of invoices, receipts, approvals, reconciliations, and
financial reports.
? Protect confidential employee, vendor, banking, and company financial information.
? Identify discrepancies, unusual activity, or potential errors and communicate them
promptly.
? Recommend improvements that make bookkeeping processes more accurate,
organized, and efficient.


Required Qualifications:
? At least 3 years of professional bookkeeping or accounting experience.
Experience working with e-commerce, consumer product, or direct-to-consumer
businesses.
? Hands-on experience using QuickBooks Online.
? Experience managing bookkeeping for multiple companies, legal entities, brands, or
business units.
? Experience reconciling e-commerce sales, payment processor deposits, fees, refunds,
and chargebacks.
? Strong knowledge of accounts payable, bank and credit card reconciliations, payroll, and
general ledger accounting.
? Experience supporting monthly close procedures.
? Strong proficiency with Google Sheets or Microsoft Excel.
? Excellent attention to detail, organization, and accuracy.
? Ability to independently manage recurring deadlines and multiple priorities.
? Strong written and spoken English communication skills.
? Ability to communicate proactively and raise questions or discrepancies promptly.
? Reliable internet connection and a professional remote working environment.
? Availability to work full-time, Monday through Friday, with at least several hours of daily
overlap with U.S. Eastern Time business hours.
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Preferred Qualifications:
? Experience with Gusto payroll.
? Experience with Numeral or another sales tax compliance platform.
? Experience working with Shopify and e-commerce payment processors.
? Experience recording intercompany transactions and allocating shared expenses.
? Experience supporting tax preparation, 1099 reporting, or external audits.
? Bookkeeping, accounting, or QuickBooks certification.

Send your application directly to ---------- along with your resume/portfolio if you meet the required qualifications.