Executive Virtual Assistant & Operations Coordinator

Multi-Venture: BTG Basketball, Media Podcast & Foundation
Location: Remote (Philippines)

Hours: Part-Time to Full-Time (15–20 Hours/Week to start, scaling as we grow)

Compensation: $8.00 – $12.00 / Hour (Based on experience & tech proficiency)

About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to act as the digital "Air Traffic Controller" for Coach Furtado across three core ventures: BTG Basketball Academy (youth sports), a Media Podcast, and a Community Foundation.

You will NOT be doing cold calls or front-facing phone sales. Instead, you will be the backend operations manager who keeps our software organized, holds our technical contractors accountable, manages inventory data, and ensures Coach Furtado stays 100% focused on leading, creating, and coaching.

Key Responsibilities
1. Operations & Contractor Accountability (BTG Basketball)
Team Project Management: Run daily check-ins with our Tech Manager (GoHighLevel) and Digital Marketer (Meta Ads) inside ClickUp to track deadlines, update task statuses, and clear blockers.

Quality Assurance (QA): Test new checkout links, landing pages, and lead forms on both mobile and desktop before marketing campaigns go live.

Inventory & Roster Tracking: Log physical merchandise/uniform counts (submitted via photo/sheets by our on-site court coaches) into master spreadsheets and track against incoming student registrations.

2. Podcast & Content Operations
Guest Onboarding: Send calendar invites, prep documents, and recording details to upcoming podcast guests.

Media Asset Workflow: Organize raw audio/video files in Google Drive and assign clip-editing tasks to our media team in ClickUp.

3. Foundation & Executive Support
Calendar Shield: Manage master schedules across all ventures, ensure no double-bookings, and send a daily morning briefing straight to Coach Furtado's phone.

Database Maintenance: Keep contacts, tags, and donor records clean and structured inside GoHighLevel and Google Workspace.

Qualifications & Requirements
English Proficiency: Exceptional written English communication skills.

Software Mastery: Proven experience with ClickUp (or Asana/Trello), Google Workspace, and familiarity with GoHighLevel (or similar CRMs).

High Attention to Detail: You double-check link URLs, catch typos, and take pride in hyper-organized file structures.

Proactive Communicator: You don't wait to be told what to do—if a contractor is missing a deadline, you ping them politely and escalate if needed.

How to Apply (MANDATORY FILTER)
To apply for this position, please respond with:

A brief cover letter highlighting your experience managing ClickUp, Google Drive, and digital team workflows.

Your resume / portfolio link.

Your expected hourly rate.

?? CRUCIAL REQUIREMENT: You MUST make your application subject line:

Coach Furtado's EA - [Your Full Name]

Applications submitted without this exact subject line will be automatically deleted.