Executive Virtual Assistant

# Executive Virtual Assistant & Marketing Coordinator

**Full-Time | Monday–Friday | 8:00 AM–5:00 PM Eastern Time**

We are hiring an experienced **Executive Virtual Assistant and Marketing Coordinator** to support our leadership team and assist with marketing, administrative, and customer communication tasks across multiple client accounts.

This is not a basic data-entry position. You will help organize and execute marketing work for several United States-based businesses. The ideal candidate is comfortable switching between clients, following different brand guidelines, managing social media accounts, updating CRM records, communicating professionally, and keeping projects organized.

We are looking for someone dependable, detail-oriented, proactive, and interested in a long-term position.

## Work Schedule

* Monday through Friday
* 8:00 AM–5:00 PM Eastern Time
* One-hour unpaid break
* Full-time, long-term position
* You must be available and responsive throughout the scheduled shift

Applicants should confirm what this schedule will be in their local Philippine time before applying.

## Primary Responsibilities

### Social Media and Marketing Support

* Help manage social media accounts for multiple client businesses
* Schedule and publish content on Facebook, Instagram, LinkedIn, TikTok, YouTube, and other platforms
* Organize social media calendars for different clients
* Write and edit social media captions
* Upload graphics, videos, reels, and other content
* Respond to comments, messages, and basic customer questions
* Monitor scheduled posts and confirm that content publishes correctly
* Collect photos, videos, offers, and information needed from clients
* Research content ideas, competitors, industry trends, and local markets
* Help repurpose long-form content into shorter social media posts
* Assist with email marketing campaigns and customer follow-up
* Help prepare basic marketing reports
* Review marketing materials for spelling, accuracy, branding, and formatting
* Coordinate with graphic designers, video editors, writers, and other tea ---------- mbers

### Client and Project Coordination

* Help organize tasks and deadlines for multiple client accounts
* Keep each client’s files, content, approvals, and project information organized
* Follow up with clients for missing information or approvals
* Communicate professionally with United States-based clients
* Track the status of marketing projects and outstanding tasks
* Attend virtual meetings and document important notes and action items
* Make sure assigned work is completed accurately and on time
* Learn and follow the brand voice, services, audience, and goals of each client

### CRM and Customer Communication

* Update customer and lead information inside CRM systems
* Enter notes, activities, appointments, tasks, and customer statuses
* Organize and respond to customer emails
* Send follow-up emails and reminders
* Monitor inboxes and identify messages that require urgent attention
* Maintain accurate customer records
* Help coordinate appointments and customer requests
* Follow established communication templates and procedures

### Executive and Administrative Assistance

* Manage calendars, appointments, reminders, and meetings
* Organize documents, spreadsheets, reports, and digital files
* Perform online research and data entry
* Create task lists and follow up on incomplete assignments
* Help document standard operating procedures
* Prepare meeting notes and summaries
* Assist with other executive, administrative, and virtual assistant responsibilities
* Learn new software and processes as the company grows

## Minimum Qualifications

Applicants must have:

* At least **three years of professional Virtual Assistant experience**
* At least **two years of social media management or marketing support experience**
* At least **two years of experience working directly with United States-based clients or companies**
* Experience managing work for multiple clients, brands, departments, or projects
* Strong written and spoken English
* Professional email-writing and customer-service skills
* Experience using CRM platforms
* Experience scheduling and publishing social media content
* Strong organizational and time-management skills
* Excellent attention to detail
* The ability to manage several priorities without losing track of assignments
* The ability to follow written instructions, checklists, and processes
* The ability to work independently without constant supervision
* A reliable computer, stable internet connection, and backup internet or power plan

## Preferred Experience

Experience with the following is preferred:

* Facebook, Instagram, LinkedIn, TikTok, and YouTube
* Meta Business Suite
* Canva
* Google Workspace
* Microsoft Office
* ---------- or similar project-management software
* SocialPilot, Buffer, Hootsuite, Later, or similar scheduling platforms
* Customer relationship management systems
* Email marketing platforms
* WordPress or other website content-management systems
* ChatGPT and other AI productivity tools
* Basic video editing
* Basic graphic design
* Home-service businesses or local service companies
* Marketing agencies, consultants, or multi-client environments

Advanced graphic design or video production experience is not required, but you should be comfortable coordinating those tasks and making basic content updates.

## The Right Candidate

The right candidate:

* Can manage work for several clients without confusing their information or brand guidelines
* Communicates clearly and professionally
* Takes ownership of assigned responsibilities
* Checks their work carefully before submitting or publishing it
* Understands that small errors can affect our clients’ businesses
* Can recognize when something is missing, incorrect, or needs approval
* Is comfortable asking focused questions when instructions are unclear
* Learns new software and processes quickly
* Can prioritize urgent customer needs while completing routine tasks
* Does not disappear during scheduled working hours
* Provides updates before deadlines are missed
* Protects confidential company and customer information
* Is looking for a stable, long-term opportunity

## Performance Expectations

Success in this role will be measured by:

* Accuracy and attention to detail
* Consistent attendance and responsiveness
* On-time completion of assignments
* Quality of written communication
* Organization across multiple client accounts
* Accuracy of scheduled and published content
* Proper maintenance of CRM and customer records
* Ability to identify problems before they become larger issues
* Ability to learn and follow established processes

## Compensation

$550 - $760 per month based on experience.

13 month pay guaranteed - prorated to your tenure.

All US Holidays and PH Holidays are guaranteed off with pay.

## How to Apply

Begin your application with the phrase:

**“Multi-Client Marketing Assistant”**

Then provide the following:

1. A brief introduction explaining why you are a strong fit for this position.
2. A summary of your Virtual Assistant experience.
3. A description of your social media management and marketing experience.
4. An example of how many clients, brands, or social media accounts you have managed at the same time.
5. The social media platforms and scheduling tools you have used.
6. The CRM and project-management systems you have used.
7. A description of your experience working with United States-based clients.
8. A link to your résumé.
9. Links to a portfolio or examples of social media work, if available.
10. Your computer specifications, primary internet speed, and backup plan.
11. A 60–90 second video introducing yourself and explaining why you would be successful in this position.

Applications that do not follow these instructions may not be considered.

Qualified candidates will be invited to complete a short assessment involving written communication, organization, CRM updates, and social media management.