Executive Virtual Assistant

About the Role

We’re looking for a highly organized, intelligent, and proactive Executive Assistant to support a U.S.-based founder across multiple businesses. You’ll sit in meetings, track next steps, manage communication, review invoices, and keep operations on track.

This is not a task-only VA role — it’s a thinking partner role for someone who wants to make their boss more effective, anticipate needs, and own outcomes.

???? Responsibilities

Join meetings, take detailed notes, and track all action items.

Follow up on next steps and make sure deadlines are met.

Review monthly bills, invoices, and vendor expenses (e.g., utilities, property, telecom).

Conduct expense analysis and recommend cost-saving options.

Manage the executive’s Outlook inbox and calendar — triage, summarize, and schedule.

Maintain organized digital files and folders (Google Drive).

Research vendors (e.g., inspectors, contractors) and summarize reports or proposals.

Coordinate ongoing property-related tasks — inspections, scheduling, reports, etc.

Communicate professionally with internal tea ---------- mbers and external partners.

Tools & Tech Skills

You must be proficient in:

Microsoft Word & Excel (formulas, formatting, basic analysis)

Microsoft Outlook (email triage, calendar management)

Slack (team communication)

QuickBooks (checking transactions, vendor reporting)

Google Drive / Docs / Sheets (filing and collaboration)

Bonus if you know: Notion, HubSpot, or similar tools.

Requirements

3+ years as a VA or Executive Assistant supporting U.S. executives.

Excellent spoken and written English.

Strong analytical and organizational skills.

Detail-oriented and able to anticipate needs.

Trustworthy, discreet, and dependable.

Comfortable managing both business and property-related projects.

What You’ll Get

Competitive pay (based on experience).

Long-term, stable role with daily collaboration.

Opportunity to grow and work closely with a U.S. executive.

Meaningful, challenging work that makes a real difference.

How to Apply

Send your resume and a short 1–2 minute video introducing yourself.
Tell us:

Your experience supporting U.S. executives.
An example of how you solved a problem or made your boss more productive.
Include references of people you worked for in the US, Canada, EU or AU.

ONLY RESUMES INCLUDING REFERENCES OF PREVIOUS US/CANADA/UK EMPLOYERS WILL BE CONSIDERED. PLEASE SAVE YOURSELF TIME IF YOU DON'T HAVE A PROFESSIONAL REFERENCE TO SHARE.

Please submit a short video under 2 minutes talking about your experience. We must be able to see you and hear your well in the video.