Executive VA

I'm looking for a dedicated Executive Virtual Assistant who can handle daily operational and personal tasks to free me up to fully focus on growing my marketing agency (Served Marketing) and building my personal brand.

This role requires a proactive individual who thrives in an organized, fast-paced environment and genuinely enjoys keeping everything running smoothly behind the scenes. Ideally, you'll be based in Bali or a similar timezone, though it's not mandatory.

Key Responsibilities
1. Email & Communication Management

Managing my inbox daily (responding, organizing, flagging urgent matters)

Drafting and sending emails on my behalf

Following up and tracking important communications

2. Calendar & Schedule Management

Coordinating and organizing my schedule to optimize productivity

Setting and confirming meetings, client appointments, and daily agendas

Providing clear daily briefings and reminders

3. Travel & Lifestyle Coordination

Booking flights, accommodations, transport, and managing logistics for travel

Creating detailed, efficient travel itineraries

Managing daily life logistics in Bali (restaurants, coworking, gym, wellness services, etc.)

4. Photography & Venue Content Coordination

Scheduling photographers, videographers, and editors for hospitality and venue shoots

Communicating directly with venue clients to arrange bookings and manage expectations

Overseeing project deadlines, workflows, and ensuring high-quality deliverables

5. Personal Brand & Content Management

Coordinating personal content schedules across social media platforms and YouTube

Collaborating with editors, photographers, and content creators to ensure deadlines are met

Organizing and managing digital content assets effectively

6. Financial Administration

Tracking and managing business and personal expenses

Handling invoices, payments, subscriptions, and other monthly financial tasks

Documenting and organizing financial information for tax reporting

7. Personal & Lifestyle Management

Scheduling personal appointments and errands

Assisting with tasks related to fitness, nutrition, and wellness goals

Handling miscellaneous tasks to minimize distractions from my main priorities

8. Networking & Community Management

Scheduling networking events and professional meetings

Helping identify and research new opportunities and partnerships

Maintaining professional relationships and managing follow-ups

9. Systems & Process Optimization

Developing and refining systems and workflows for maximum efficiency

Documenting processes clearly with Standard Operating Procedures (SOPs)

Implementing productivity tools to streamline recurring tasks

Who I'm Looking For
You’re extremely organized, proactive, and resourceful

You excel at managing multiple priorities simultaneously without getting overwhelmed

You're confident, professional, and communicate clearly in English

You're comfortable with technology and can quickly learn new tools

You thrive working independently and proactively identifying ways to add value

You're trustworthy, reliable, and able to handle sensitive information discreetly

Why You'll Enjoy this Role
You'll be directly supporting and enabling my professional growth, making your contributions impactful

You'll enjoy flexibility, autonomy, and opportunities to grow professionally

You'll become a core part of my team, providing essential support as I scale my businesses and personal projects

How to Apply
Please apply with the following:

Your updated resume or LinkedIn profile

A brief cover letter highlighting relevant experience and why you're a great fit for this role

Your availability and preferred working hours/timezone