Executive Operations Assistant

Location: Remote
Type: Full-Time (Preferred)
Company: Sell Ready AI

At Sell Ready AI, we help founders build businesses that scale, operate efficiently, and become more valuable for future exits.

We're looking for someone who loves organization, solves problems before they're asked, and enjoys wearing multiple hats. This isn't a traditional virtual assistant role where you'll spend your day doing repetitive admin work. Every week brings new challenges, projects, and opportunities to improve how our company operates.

Your Mission

Within your first 90 days, your goal is to remove the majority of operational and administrative work from the founder's plate so more time can be spent on growth, marketing, sales, and strategic initiatives.

You'll become the operational backbone of the business.

Responsibilities
Executive Support
Manage inbox and prioritize communications
Own calendar management and scheduling
Coordinate meetings and follow-ups
Handle administrative tasks before they become bottlenecks
Operations
Create and maintain SOPs
Build and organize workflows
Update and maintain CRM systems (GoHighLevel)
Assist with internal process improvements
Manage and coordinate contractors and virtual assistants
Track projects and update Trello
Content & Marketing Support
Schedule content across multiple platforms
Upload blog posts and website content
Ensure social channels stay active and organized
Assist with growing online reviews and social proof
Help maintain company assets and documentation
Podcast & Research
Research podcast guests
Prepare interview briefs and due diligence
Research acquisitions, companies, and industries
Compile information into organized documents
Client Success
Assist with onboarding
Help prepare client deliverables
Coordinate internal project timelines
Maintain organized documentation
Special Projects

No two weeks look the same. One day you may be organizing our Google Drive, the next you could be researching software, building an AI workflow, improving a CRM process, writing documentation, or helping launch a new initiative.

Software You'll Use
Google Workspace
Slack
Trello
GoHighLevel
Shopify
Stripe
Canva
ChatGPT
Claude
Make
Zapier
Figma
Loom
CloseBot
Riverside
Metricool

Experience with every platform isn't required, but you should be comfortable learning new software quickly.

What Success Looks Like

You'll own outcomes, not just tasks.

My calendar runs without conflicts.

Emails stay organized and receive timely responses.
Content is consistently published.
Podcast guests are fully researched before interviews.
Internal documentation is always up to date.
Client projects stay organized.
Our team knows exactly what needs to happen next.
Problems are identified and solved before they become emergencies.
We're Looking For Someone Who Is
Takes extreme ownership
Highly resourceful
Proficient with AI tools like ChatGPT and Claude
Organized and detail-oriented
A strong communicator
Tech savvy
A clear and professional writer
Able to move quickly without sacrificing quality
Your Working Style

We want someone who solves problems first and communicates afterward. If you encounter an issue, we expect thoughtful solutions—not just questions.

Communication happens throughout the day via Slack, with an end-of-day summary and consistent Trello updates.

This Role Is NOT For You If...
You miss deadlines.
You need constant reminders.
You wait to be told every step.
You avoid documenting your work.
You don't communicate proactively.
You don't leverage AI to improve efficiency.
You make excuses instead of solving problems.
You struggle with changing priorities.
After Six Months...

If you're successful, Sell Ready AI will have a scalable operational foundation that allows the founder to focus on marketing, content creation, partnerships, and sales instead of day-to-day administrative work.

If you enjoy building systems, taking ownership, and helping a fast-growing company scale, we'd love to hear from you.