Executive Focus & Operations Coordinator

Daily CEO Support & Focus Management
-Act as the CEO’s primary accountability partner—helping him stay focused and aligned with top priorities
-Monitor his attention in real time; redirect gently but firmly when he gets off track (e.g., social media, phone calls, visitors, low-priority tangents)
-Lead daily planning check-ins and ensure his calendar reflects strategic goals
-Shadow him on Zoom for afternoon calls, take meeting notes, and mobilize follow-ups
-Proactively filter tasks, requests, and distractions—so he can focus on what matters most
Calendar, Communication & Project Oversight
-Own the CEO’s calendar, inbox, and key communications (internal and external)
-Draft and organize executive-level correspondence, agendas, and follow-ups
-Coordinate logistics for meetings, events, and travel
-Track open loops, ensure nothing slips through the cracks, and create systems where needed

Operational Collaboration
-Work closely with our Director of Operations to align CEO activities with team goals
-Communicate and collaborate across departments to ensure timely execution of initiatives
-Take ownership of special projects from start to finish—ensuring progress and on-time delivery

Qualifications
-At least 3 years supporting senior executives or founders in high-growth or fast-paced environments
-Strong understanding of how to support a visionary leader with ADHD or rapid ideation cycles
-Exceptional organization, focus, and follow-through
-Excellent written and verbal communication in English
-Confident, direct, and professional in managing up while being warm and collaborative
-Proficient in Google Workspace, Slack, Zoom, Asana, and related tools
-Able to manage 20+ open loops and details without getting overwhelmed
-Comfortable making decisions independently while knowing when to escalate

Tech & Setup Requirements
-Reliable computer (minimum i5 or equivalent with 8GB RAM)
-Stable internet connection (minimum 100 MBPS download speed)
-Must have a minimum of 50MBPS back up internet
-Comfortable using Time Doctor and standard remote collaboration tools

Why This Role Matters
-Our CEO leads multiple ventures, including a monthly entrepreneurial event, a high-level mastermind, and immersive weekend think tanks. These projects move fast and involve collaboration with top-tier entrepreneurs and marketers.
-When the CEO is supported and focused, high-impact work gets done. When he’s distracted, progress stalls. This role is critical to helping the business move forward—and helping the CEO operate at his highest level.

To Apply
-If you’re interested, please send your updated resume and a short video (2–3 minutes) introducing yourself and explaining why you’re a great fit. We’ll follow up with a short set of application questions.

Time Tracking: Time Doctor (non-negotiable)

Schedule: Full-time | Monday–Friday, 9 AM – 6 PM CST (10 PM – 7 AM PHT)

Compensation: Php 65,000-80,000/month (depending on experience) + 13th Month Bonus
For the right candidate with strong strategic experience and proven success supporting visionary executives, compensation may be negotiable above the listed range.

Application Instruction:

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After submitting the form, click the apply button and send us a short message on why you would be a good fit for the role.