Executive Assistant (Virtual - Multiple Openings)

We are seeking to hire several Executive Assistants to support our directors and executives. This position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality.

Duties and Responsibilities:
-Act as a point of contact for the Director/Executive with internal tea ---------- mbers and external partners
-Schedule appointments and maintain calendars across multiple time zones
-Establish priorities, stay accountable and follow through on tasks
-Excellent interpersonal, verbal and written communication skills
-Research, troubleshoot and solve problems
-Performs the role with the highest level of confidentiality and integrity
-Coordinating domestic and international travel logistics (flights, hotels, cars)
-Provide personal assistance to the Director/Executive
-Complete special projects as assigned
-Maintain and organize cloud based e-files
-Directly engage with all levels of internal and external clients, including senior executives
-Handle incoming and outgoing emails
-Coordinate and arrange meetings, including gathering and preparing agendas and other materials
-Take notes during all meetings and send follow up to do list
-Copy, file, organize and distribute various reports and documents
-Manage information flow in a timely and accurate manner
-Events and Marketing

Successful Candidates Will Possess The Following Qualifications:
-Strong ability to execute
-Significant executive support experience, including supporting C-level executives
-Exceptional organizational skills and impeccable attention to detail
-High degree of professionalism in dealing with diverse groups of people
-Capable of multi-tasking and coordinating several projects at once
-Willingness to work independently with minimal supervision
-Continually work to improve and optimize business processes
-Excellent writing and communication skills
-Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
-Maintain a high level of integrity and discretion in handling confidential information
- Very punctual: You live by the phrase “5 Minutes Early Is On Time; On Time Is Late; Late Is Unacceptable”
-2 years of experience in a similar role

Work Environment:
-Thrive in an intense, do-it-yourself, start-up environment
-Ability to work well within a cross-functional team environment and diverse communities

Please include the phrase "EA-PH" in your subject line.