Executive Assistant / Operations Support (Remote)

We are looking for a reliable, highly organized Executive Assistant to support daily operations and help keep our business running smoothly.

This role is best suited for someone who enjoys structure, follow-through, and clear expectations. You will work closely with the business owner and team to ensure tasks are completed, information is organized, and nothing important is missed.

This is not a role for someone who waits to be reminded.
It is a role for someone who takes responsibility and communicates clearly.

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What This Role Is About

Your role is to support the business by:
• Keeping work organized and up to date
• Following up on open items
• Helping prepare information so decisions can be made easily
• Making sure tasks are completed properly and on time

You will not be expected to “argue” or confront anyone —
but you will be expected to follow up politely, consistently, and clearly until things are resolved.

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Key Responsibilities

You will help with:
• Maintaining and updating Google Docs, Sheets, and trackers
• Following up with tea ---------- mbers, contractors, and partners
• Drafting and sending emails (not just reading them)
• Tracking tasks and updating statuses
• Preparing short daily or weekly summaries of:
• What is pending
• What is completed
• What needs attention or a decision
• Assisting with scheduling, coordination, and documentation
• Supporting hiring calls or meetings when needed
• Using tools such as:
• Google Workspace
• Slack
• GHL (CRM)
• Canva
• Email tools
• Using AI tools to help research, organize, and improve workflows

If you are assigned ownership of a document, keeping it accurate and updated is your responsibility.

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Work Style & Expectations
• Clear communication is required
• Follow-ups should be done respectfully but consistently
• Tasks should be completed without repeated reminders
• Progress updates should be shared proactively
• Response time during work hours: within 1 hour
• Meetings and trainings are required

This is a calm, professional environment — but standards are high.

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Who Will Do Well in This Role

You may be a good fit if you:
• Are organized and detail-oriented
• Enjoy completing tasks properly
• Are comfortable following up when needed
• Prefer clear instructions and structure
• Want a long-term role with consistent work
• Are open to learning and improving systems
• Take pride in being dependable

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Who This Role Is Not For
• People who avoid follow-ups
• People who disappear when unsure
• People who prefer minimal responsibility
• People who only do tasks when reminded

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Compensation & Growth
• Hourly pay
• Consistent workload
• Performance-based bonuses available
• Hours and responsibility can increase with strong performance
• Training and guidance provided

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How to Apply

Please answer the question below in your application:

Describe a time you were responsible for keeping tasks organized or following up on work. How did you make sure everything was completed?

Thoughtful answers only — short or copied responses will not be considered.