Executive Assistant - Full Time

I am the CEO of Insurance Funnels, a digital marketing agency. And I am seeking a full-time executive assistant who can help protect my time and allow me to focus on the most important things I need to be doing to grow my business. Your expertise will be valued and make a significant impact on my life and success. And my goal is this to develop into a long lasting relationship.

My executive assistant must be highly proactive, detail oriented, with the ability to clearly follow instructions, and learn quickly. You will be trained via Loom videos and detailed SOP manuals on software and tasks you're not familiar with. I am committed to providing training that will allow you to excel. You’ll be working with me, the CEO. As our business grows, you will have the opportunity to manage your own team of VAs to handle administrative tasks.

PRIMARY RESPONSIBILITIES

1. Calendar management - manage all of my calendars, meetings, bookings, conflicts, personal commitments, and protect my time.
2. Email management - manage my inbox, email accounts, respond on my behalf and keep this highly organized.
3. Creating & paying invoices - we use QuickBooks Online and you would be responsible for creating and emailing invoices to clients as well as paying invoices.
4. Google & Facebook Ad admin - We run a lot of Google and Facebook ad campaigns. You would be responsible for coordinating with clients to get access to their Google Ad, Facebook Ad and Google ---------- accounts.
5. Plan my travel - I will teach you my preferences so you can effectively plan my personal and business travel.
6. CRM management - We use GoHighLevel for our marketing automation and Close as our Sales CRM. I would train you on how to update these as needed.
7. Research and find freelancers for one-off tasks that come up.
8. Customer service for any emails that come in from customers that engage with any of our training programs, like the Insurance Funnels Academy or attend any of our online events, like the Insurance Agent Summit.

REQUIRED TECHNICAL SKILLS AND EXPERIENCE
To qualify for this position you will need at least 2 years of experience in the following:
1. Calendar management
2. Email management
3. Customer service

BASIC SKILLS
-Highly fluent in written English (you'll be communicating on my behalf)
-Calendar management software (Google Calendar, Calendly)
-Email management (I use gmail)
-Communications apps like Slack
-Project Management Software (I use ClickUp, Nozbe)

WORK SCHEDULE AND HOLIDAYS
-This is a full-time position
-Monday through Friday, 9am-5pm U.S. Central Time
-We honor most Filipino holidays

PERKS AND BENEFITS
Once you complete your 6 months probation, you will get:
-13th month

??To apply for this position:??
1. When applying, put "I Want To Work For You Josh - Virtual Executive Assistant"
2. Write a compelling paragraph of why I should hire you, and WHY you love doing the work that you do. I don't just want a list of qualifications, I want to know you and why you love doing this type of work, and why you're the best person for the job.
3. Please don't forget to include your updated resume.
4. The last sentence of your application must be the title of what I spoke about at this year’s Insurance Agent Summit.