Executive Assistant (Estimating + VA Support)

Executive Assistant (Estimating + VA Support)
???? Remote (Must align with local 9:00 AM – 5:00 PM PST hours)

We are a growing construction and property services company looking for a highly capable Executive Assistant to support our team with estimating, coordination, and day-to-day operations.

This is not a passive admin role. We need someone sharp, organized, and proactive who can think, problem-solve, and help keep things moving.

What You’ll Be Doing
Assisting with estimating and quote preparation
Organizing project details, takeoffs, and scope notes
Managing emails, follow-ups, and client communication
Supporting leadership with daily tasks and coordination
Keeping systems organized (CRM, files, job tracking)
Helping push quotes and projects forward efficiently
What We’re Looking For
Strong English communication (spoken and written is critical)
Available to work 9:00 AM – 5:00 PM PST (local business hours)
Highly organized and detail-oriented
Able to learn quickly and take initiative
Comfortable working in a fast-paced environment
Experience with estimating, construction, or project coordination is a big plus
Bonus Skills (Nice to Have)
Experience with construction estimating or takeoffs
Familiar with CRMs (GoHighLevel is a plus)
Basic understanding of building or trades
Tech-savvy and comfortable learning new systems
What This Role Is
A key support role to leadership
A mix of executive assistant + operations + estimating support
An opportunity to grow with a fast-moving company
What This Role Is NOT
Not a simple data entry job
Not a clock-in/clock-out passive role
Not suitable for someone who needs constant direction
How to Apply

Send:

A short intro about yourself
Your relevant experience
Why you think you’d be a strong fit
Your availability (confirming PST hours)

If you’re organized, reliable, and want to be part of a team that actually gets things done, we want to hear from you.