Executive Assistant and Operations Coordinator – Remote

Company Stickballman12 LLC
Work Location: Remote – Philippines
Schedule: Must have availability during Pennsylvania Eastern Time (EST/EDT)

We are looking for a highly organized, dependable, and professional Executive Assistant and Operations Coordinator to support our growing U.S.-based business.

This position requires excellent English communication skills, strong organizational abilities, and the confidence to participate in meetings with our U.S. team and suppliers.

Main Responsibilities

* Communicate regularly through iMessage
* Organize appointments, tasks, deadlines, and business information
* Create, update, and manage calendar events
* Schedule special meetings, calls, and video conferences
* Prepare professional PowerPoint presentations
* Assist with mathematical calculations, reports, and business-related problems
* Communicate with suppliers and help resolve order, payment, shipping, and inventory issues
* Participate in meetings with members of our U.S. team
* Take clear notes during meetings and organize follow-up tasks
* Help management stay organized and ensure important assignments are completed
* Maintain accurate and confidential business records

Requirements

* Fluent spoken and written English
* Must speak clearly and professionally during U.S.-based meetings
* Strong organizational and time-management skills
* Experience using Microsoft PowerPoint or similar presentation software
* Comfortable working with calendars, spreadsheets, calculations, and reports
* Must be available at certain times during Pennsylvania Eastern Time
* Must be comfortable taking voice calls and video calls
* Must have reliable access to iMessage and an Apple device
* Reliable computer, internet connection, microphone, and camera
* Ability to communicate professionally with suppliers and business partners
* Honest, dependable, detail-oriented, and able to handle confidential information
* Able to work independently and solve problems without constant supervision

Preferred Qualifications

* Previous experience as an executive assistant, virtual assistant, operations assistant, or project coordinator
* Experience preparing PowerPoint presentations
* Experience communicating with American clients or businesses
* Experience resolving supplier, inventory, shipping, or payment problems
* Strong mathematical and spreadsheet skills
* Familiarity with Google Calendar, Google Sheets, Microsoft Office, and video-meeting platforms

How to Apply

Please submit the following:

1. A brief introduction about yourself
2. A summary of your relevant work experience
3. Your English proficiency level
4. Your availability in US Eastern Time
5. Confirmation that you can use iMessage
6. Confirmation that you can participate in voice and video calls
7. Examples of PowerPoint presentations or related work, when available
8. Your expected hourly or monthly salary

Please begin your application with the words **“Executive Assistant”** so we know you carefully read the entire posting.