Executive Assistant

I'm a leader at a global logistics tech company helping e-commerce brands with international fulfillment. I need a sharp, street-smart Executive Assistant to own my day, inbox, calendar, team to-dos, and some household support.

What you'll do:

Own tasks end-to-end once assigned, no need for me to follow up
Fix problems directly when you can, and escalate only with a clear summary
Track team to-do lists and keep deadlines and priorities visible
Manage my inbox: draft responses, flag priorities, keep things organized
Handle calendar and scheduling, resolving conflicts before they become issues
Support some personal logistics, like insurance reimbursement submissions for my wife
Handle kids' school admin, including enrollment paperwork and deadlines
Keep documentation and tasks organized in Google Docs and Google Tasks
Review and summarize meeting recordings from Fireflies so I stay informed without attending every call
Use good judgment on what actually needs my attention vs. what you can handle
Be my single point of contact across both business and personal tasks

Must-haves:

3+ years supporting a founder, executive, or senior leader in a fast-paced environment
Self-starter who takes initiative without being told
Strong attention to detail and practical problem-solving
Comfortable managing both professional and personal/household tasks
Excellent written communication, especially summarizing issues clearly
Strong organizational skills, able to juggle multiple priorities
Comfortable handling sensitive family matters with discretion

Nice-to-have: experience in logistics, e-commerce, or tech

Tools: Google Tasks, Google Docs, Gmail, Fireflies (all must-have)

Details:

Full-time
Rate: $8-10/hr
Shift: follows US timezone

To apply, send me:

Updated resume (Google Drive link or similar) showing relevant experience
A short summary: how many years of experience you have, and the tasks/tools you've used that match this role
Confirm you're okay with the rate and shift schedule