Executive Assistant

Executive Assistant to the President
Inland Global Marketing Inc.

Location: Remote (U.S. preferred or excellent English-speaking international candidate)

About Us

Founded in 1985, Inland Global Marketing Inc. provides innovative automation, robotics, and facility solutions for hotels, healthcare, education, commercial buildings, warehouses, and industrial facilities throughout North America.

We are seeking a highly organized, proactive Executive Assistant to work directly with the President. This is a fast-paced position requiring excellent communication skills, attention to detail, and the ability to manage multiple projects simultaneously.

Primary Responsibilities
Executive Support
Manage executive calendar
Coordinate meetings
Schedule travel
Organize priorities
Prepare daily action lists
Manage confidential information
Sales Support
Prepare customer proposals
Create professional quotations
Follow up with prospects
Maintain CRM records (Zoho preferred)
Coordinate customer demonstrations
Track sales opportunities
Marketing Support
Assist with email campaigns
Coordinate marketing projects
Work with graphic designers
Maintain website content
Help organize trade shows
Coordinate product launches
Administrative Support
Create PowerPoint presentations
Prepare Excel reports
Write professional correspondence
Organize electronic files
Maintain customer databases
Coordinate vendor communications
AI & Technology

Preferred experience with:

ChatGPT
Microsoft Copilot
Canva
Adobe Acrobat
Microsoft Office 365
Google Workspace
CRM systems
Project management software
Qualifications
Required

Bachelor's degree preferred (or equivalent experience)

5+ years supporting executives

Excellent written English

Outstanding verbal communication

Highly organized

Exceptional attention to detail

Able to prioritize independently

Professional demeanor

Strong problem-solving skills

Computer Skills

Advanced Microsoft Word

Advanced Excel

PowerPoint

Outlook

Adobe PDF

Google Docs

Google Sheets

CRM experience

Preferred Experience

Hospitality industry

Commercial sales

Manufacturing

Marketing

Trade shows

Proposal writing

Executive presentations

Personal Characteristics

We are looking for someone who is:

? Exceptionally organized

? Self-motivated

? Positive attitude

? Honest

? Professional

? Resourceful

? Calm under pressure

? Detail-oriented

? Curious

? Comfortable learning new technology

? Able to anticipate needs before being asked

Performance Expectations

The successful candidate will:

Keep projects moving forward
Ensure nothing falls through the cracks
Improve organizational efficiency
Help the President stay focused on strategic priorities
Coordinate communication across customers, vendors, and internal projects
Compensation

Competitive salary based on experience.

Performance bonuses available.

Opportunities for advancement as the company grows.

Additional qualifications I'd add for your business

Given everything we've worked on together, I would specifically look for someone who has experience with:

Zoho CRM
GoHighLevel (GHL) for marketing automation
Canva for simple marketing edits
PowerPoint for executive presentations
AI tools (ChatGPT, Microsoft Copilot, Claude, Gemini)
Project management platforms such as Asana, ---------- , ClickUp, or Trello
Basic website editing (WordPress or similar)

Email marketing platforms (Mailchimp, Constant Contact, or similar)
Business writing, including proposals, contracts, and executive correspondence
One role I'd emphasize

I would describe the ideal candidate as a "Director of First Impressions and Executive Operations." That mindset goes beyond traditional administrative work. The person becomes the operational hub of your business—keeping projects organized, ensuring customer follow-up happens on time, coordinating marketing initiatives, and allowing you to focus on strategy, sales, and business growth. For Inland Global Marketing Inc., that type of executive partner will provide much more value than a conventional administrative assistant.