Executive Assistant

Job Description

Position: Personal Operations & Administrative Assistant (Remote)
Type: Part-Time (20–25 hours per week)
Location: Remote (Must overlap with UK working hours)

Role Summary

We are seeking a highly organized and proactive Personal Operations & Administrative Assistant to support both business and personal operations. This role requires someone who is detail-oriented, reliable, and comfortable managing multiple responsibilities across different areas.

The ideal candidate will be responsible for coordinating tasks, tracking deadlines, maintaining organized systems, and ensuring consistent communication with key contacts. This position is best suited for someone who thrives in a structured environment and enjoys keeping operations running smoothly.

Key Responsibilities

Administrative Support
    •    Book and manage appointments, meetings, and property viewings
    •    Maintain calendars and scheduling systems
    •    Organize and maintain digital file systems and documentation
    •    Ensure records and documents are properly stored and accessible

Operations & Task Management
    •    Maintain structured trackers for tasks, deadlines, payments, and project progress
    •    Conduct weekly follow-ups with key contacts including:
    •    Agents
    •    Accountants
    •    Contractors
    •    Service providers
    •    Request updates, progress reports, and photos when required
    •    Ensure tasks are completed on schedule

Financial & Compliance Tracking
    •    Track company and personal tax deadlines
    •    Liaise with accountants when required
    •    Monitor payment deadlines and financial reminders

Reporting
    •    Prepare and send a concise weekly summary report including:
    •    Completed tasks
    •    Pending items
    •    Upcoming deadlines
    •    Next steps


Ideal Candidate Profile

We are looking for someone who is:
    •    Highly organized and detail-oriented
    •    Strong in Excel or Google Sheets
    •    Excellent written and verbal communication skills
    •    Proactive and confident when following up with professionals
    •    Able to work independently with minimal supervision
    •    Comfortable managing multiple responsibilities at once
    •    Reliable and consistent


Required Skills
    •    Microsoft Excel or Google Sheets (Required)
    •    Calendar management
    •   ??Email communication
    •    Task tracking systems
    •    File organization
    •    Time management


Role Details

Hours:
Part-Time – 20 to 25 hours per week

Location:
Remote

Time Zone Requirement:
Must be available during UK business hours overlap



Ideal For

This role is ideal for:
    •    Virtual assistants
    •    Executive assistants
    •    Operations assistants
    •    Remote administrative professionals