Executive Assistant

Executive Assistant to Adam Robin, CEO of Three Growing Companies

About Me (Adam Robin):
I’m the founder and CEO of three fast-growing companies:

- Southern Physical Therapy Clinic — A thriving outpatient physical therapy practice.
- Private Practice Owners Club — A business coaching company for healthcare practice owners.
- Inbox Zero VA — A virtual assistant agency serving business owners nationwide.

I lead with vision, move fast, and operate with high expectations for myself and my team. I’m deeply committed to growing these businesses, empowering others, and living a life of impact.

I’m looking for an Executive Assistant who can run alongside me—helping me stay focused, organized, and moving forward every single day. This role is not for the faint of heart… but if you love supporting leaders, driving execution, and keeping things organized in a fast-paced environment, you might be exactly who I’m looking for.

The Role: Your Mission as My Right Hand

As my Executive Assistant, you’ll work directly with me on a daily basis. Your job is simple:

Make my life easier. Keep the right things in front of me. Help push projects and priorities forward.

I need a trusted partner who thrives on making things happen behind the scenes — someone who loves organization, communication, and execution.

What You’ll Own:
Inbox & Communication Management: Filter, manage, and respond to emails on my behalf. Keep me out of the weeds.

Calendar & Schedule Coordination: Own my calendar, schedule meetings, book travel, and protect my time.

Project Management & Follow-Up: Manage active projects on Trello, track tasks, follow up with tea ---------- mbers, and ensure nothing falls through the cracks.

Daily Priority Briefings: Meet with me daily for a quick debrief to align on priorities and next actions.

Admin & Life Organization: Handle booking, ordering, research, and miscellaneous tasks that free me up for high-impact work.

System Creation & Process Improvement: Help build and manage systems that make my life and business more efficient.

Who You Are:
Experienced: You’ve supported entrepreneurs, CEOs, or leaders before. You know how to manage a fast-moving inbox, calendar, and task list.

Proactive & Driven: You anticipate needs before I ask. You don’t wait for permission — you take action.

Organized & Systematic: You thrive on bringing order to chaos and love refining processes.

Clear Communicator: You can write and speak with clarity, confidence, and professionalism.

Tech-Savvy: You’re fluent in Google Workspace, Trello (or similar), Slack, and CRM tools.

Flexible & Adaptable: You’re ready for priorities to shift and can pivot quickly without losing ---------- ntum.

Discreet & Trustworthy: You’ll have access to sensitive information — integrity is non-negotiable.

Why This Role Matters:
I’m at a pivotal point in leading three growing companies.
I need someone who can help me protect my time, stay out of the weeds, and keep pushing forward — so I can lead, coach, create, and grow.

This isn’t just a job.

It’s an opportunity to work directly with a CEO who’s building something meaningful — and to play a key role in that journey.

Ready to Apply?
? Step 1: Take this quiz and include your results in your application: Crystallizer Quiz
? Step 2: Send your resume, a brief cover letter, and a 90 second video introduction explaining why you’re the right fit for this role to ----------
? Step 3: Use “GRIT” in the subject line and include your quiz results in the body of your email.

If you’re energized by the idea of working side by side with a CEO, love the challenge of keeping things organized and moving fast, and want to be part of something bigger—let’s connect.