Executive Assistant

About Us
We're looking for a long-term Executive Assistant who can take full ownership of both business and life admin. This is a high-trust role requiring someone who is ruthlessly organised, emotionally intelligent, and thrives on bringing structure to chaos. If you're the kind of person who finds an empty inbox satisfying and isn't afraid to nudge your boss when needed - this role is built for you.

The Role
You’ll be the right-hand person to the founder - managing everything from overflowing inboxes to property admin, insurance, and scheduling. This role covers both personal life management and business admin, and is crucial in freeing up the founder’s time so he can focus on high-level strategy and revenue-generating work.
It won’t be easy upfront - there’s a backlog of thousands of emails, scattered to-do lists, and multiple responsibilities across three brands. But if you love the idea of turning chaos into clean systems and getting real appreciation for your work, this is a rare opportunity.

Key Responsibilities
- Audit, triage, and manage multiple email inboxes (4–6k+ unread emails initially).
- Categorise, prioritise, and escalate urgent messages - know what matters most.
- Handle personal life admin: property management, insurance, tax follow-ups, appointments.
- Coordinate calendars, reminders, tasks, and communications across tools (e.g. Gmail, Messenger, project boards).
- Track and manage recurring tasks, bills, and deadlines.
- Support light business tasks (e.g. admin, follow-ups, light marketing comms).
- Create systems to keep the founder informed without overwhelming him.
- Be persistent and tactful - sometimes you’ll need to nag (professionally).

What You’ll Bring
- 5+ years of experience as an Executive Assistant or high-level VA.
- Experience managing both business and personal life tasks for busy founders.
- Strong judgment and ability to filter the signal from the noise in chaotic inboxes.
- Familiarity with digital businesses, especially marketing/creative agencies.
- Highly organised with obsessive attention to detail.
- Direct, clear communication - especially when flagging urgent items.
- Calm under pressure and thick-skinned.
- Comfortable with Facebook Messenger, Google Workspace, calendars, task tools.
- Independent, proactive, and reliable.

Nice to Have
- Understanding of marketing communication workflows.
- Experience managing remote property admin or personal finance tracking.
- Familiarity with launch workflows or startup operations.
- Project management experience or knowledge of tools like Notion, Asana, or ClickUp.

What You’ll Get
- Long-term role with a founder who deeply values loyalty and reliability.
- Total remote flexibility - work from anywhere.
- The satisfaction of making a real impact every day by removing admin bottlenecks.
- Exposure to agency and startup environments with creative teams and marketers.

Ready to Help Run the Show?
If you're a systems thinker, proactive communicator, and thrive when organising chaos into clarity - we’d love to meet you. Help build the structure that fuels creativity, and make life smoother for someone who genuinely needs a strong second brain.