Executive Assistant

Application Instructions: Please submit your updated resume along with your application and kindly indicate your proficiency with GoHighLevel. Only shortlisted candidates who meet the qualifications will be contacted via email for the next steps in the selection process.

EXECUTIVE ASSISTANT
Duties and Responsibilities:
-Provide comprehensive administrative support to the CEO/Owner and ensure smooth day-to-day operations of the business.
-Manage and oversee the CEO’s email correspondence, calendar, and appointment scheduling, ensuring all meetings and deadlines are efficiently organized and prioritized.
-Handle data entry and documentation, ensuring information is accurate, valid, and up-to-date using the appropriate tools and methods.
-Maintain and organize a database of current and potential clients, ensuring seamless access to critical information.
-Utilize relevant software and tools to track, manage, and maintain records, client information, and important contacts.
-Assist in setting up and optimizing systems, software, and tools, particularly for financial coaching, business coaching, and client management.
-Adhere to communication protocols, guidelines, and policies to ensure consistency and professionalism across all interactions.
-Support the company’s financial and business coaching programs, ensuring the smooth execution of coaching sessions, client follow-ups, and related administrative tasks.


General Requirements:
-Minimum of 1–2 years of proven experience as an Executive Assistant or in a similar role, particularly with US-based clients.
-Strong leadership mindset with the ability to work independently while supporting the CEO’s strategic goals.
-Exceptional written and oral communication skills, with the ability to interact professionally and empathetically with high-level clients and internal stakeholders.
-Familiarity with the GoHighLevel platform, including scheduling, workflow automation, and client management tools, is a significant advantage.
-Proficiency in word processing, spreadsheets, and Google Workspace, with excellent attention to detail.
-Demonstrated organizational and time-management skills, with the ability to prioritize multiple tasks and manage deadlines in a fast-paced environment.
-A proactive and flexible team player, comfortable working in a dynamic and growing business environment.
-Able to handle sensitive information with discretion, ensuring confidentiality in all matters.


Technical Skills:
-Highly computer-savvy and adaptable to new tools and systems.
-In-depth knowledge of the GoHighLevel platform, particularly for scheduling, workflow management, and automation.
-Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
-Experience with project management tools such as Trello, Asana, or ---------- to streamline workflow and task management.