Executive Assistant

Job Title: Executive Assistant
Location: Remote | Full-Time
Working Hours: 9:30 AM – 5:30 PM Pacific Time
Start Date: ASAP
Compensation: $500/month disbursed in two equal payments of $250 every two weeks.

About MerchLabs
At MerchLabs, we help creators, entertainers, and brands bring their ideas to life through custo ---------- rchandise—without the risk, hassle, or upfront costs. With over 20 years of experience in online branding and merch, we’ve partnered with some of the biggest names in entertainment, offering end-to-end solutions: from design and e-commerce to fulfillment and customer support.

We're a fast-growing team fueled by creativity, innovation, and a get-it-done attitude. Now, we’re looking for a proactive and highly organized Executive Assistant to support our leadership team and keep our operations running smoothly.

What You'll Do:
As our Executive Assistant, you’ll be the right hand to our executives—keeping the calendar tight, the inbox under control, the team in sync, and reports flowing. You’ll also help drive forward our sales efforts by keeping the pipeline organized and preparing timely, data-driven reports for leadership.

Your responsibilities will include:

1. Administrative Support
Manage calendars, schedule meetings, and coordinate travel
Prepare meeting notes, presentations, and detailed reports for executive review
Handle internal and external correspondence

2. Email & Calendar Management
Monitor executive inboxes: filter, prioritize, and follow up on emails
Schedule meetings with internal teams, external partners, leads, and clients

3. Sales & Operations Support
Assist with managing the sales pipeline and updating the CRM
Help with lead outreach and follow-ups
Create regular sales reports and performance dashboards
Compile and create operational reports across departments as needed

4. Documentation & Communication
Maintain an organized digital filing system for documents and reports
Act as a communication liaison between executives, teams, and clients
Assist with research and summarize findings in clear, concise reports

5. Project Management Support
Coordinate cross-departmental projects and initiatives to ensure deadlines are met
Assist with managing project timelines, deliverables, and progress tracking using tools like Asana or Trello
Ensure all teams have the resources they need for successful project completion

6. Confidentiality & Discretion
Handle sensitive business information with utmost professionalism and care

You're a Great Fit If You:
Have 2+ years experience as an Executive Assistant, Admin VA, or in a similar role
Are confident in preparing detailed reports and summarizing complex data
Are tech-savvy and comfortable with tools like Google Workspace, Canva, Slack, and CRM platforms
Are super organized, detail-oriented, and love making order out of chaos
Thrive in fast-paced, remote work environments
Have strong communication skills (written & verbal)
Have experience supporting sales or operations (a big plus!)
Know the basics of Canva for creating simple graphics, presentations, and social media content

How to Apply:
Send us your updated resume, a link to your portfolio and a quick video (under 2 minutes) introducing yourself and sharing why you’d be a great fit for the Executive Assistant role. Send everything directly to ---------- with the subject line: Executive Assistant - [Your Full Name]

We’re excited to hear from you!