Content/ Admin Assistant

About Us

We are a Singapore-based makeup and creative agency working across luxury beauty, fashion, commercial productions, celebrity, and bridal projects. We are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of the business.

Job Responsibilities

Your responsibilities may include:

* Managing calendars and scheduling appointments
* Organising emails and responding to general enquiries
* Preparing quotations, invoices and receipts
* Following up on client payments
* Updating spreadsheets and company records
* Assisting with project administration and production planning
* Maintaining client databases and contact lists
* Coordinating bookings with clients, assistants and freelancers
* Preparing call sheets and basic project documents
* Organising Google Drive folders and digital files
* Researching products, suppliers or travel arrangements when required
* Assisting with simple social media administrative tasks (upload scheduling, organising content, captions provided)
* Performing other administrative duties as assigned

* Assist with content planning by maintaining the content calendar, researching trends, organising campaign ideas, and ensuring content is scheduled according to the marketing plan.

Requirements

* Excellent written and spoken English
* Strong organisational and time management skills
* High attention to detail
* Honest, trustworthy and able to handle confidential information
* Able to work independently with minimal supervision
* Fast learner with a positive attitude
* Stable internet connection and personal computer/laptop
* Comfortable using Google Workspace (Gmail, Drive, Docs, Sheets)
* Experience with Microsoft Office is a plus
* Experience supporting creative businesses is an advantage but not required

Ideal Candidate

We’re looking for someone who:

* Enjoys organising systems and solving administrative problems
* Communicates professionally
* Is proactive rather than waiting to be instructed
* Can prioritise tasks and meet deadlines
* Wants to grow with a long-term team