CONSTRUCTION OPERATIONS MANAGER

About Us:
We are a growing U.S.-based construction company looking for a reliable and organized Virtual Assistant to help manage daily administrative operations. This role is critical in keeping our projects running smoothly, our team accountable, and our clients informed.

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Position Overview:
We are seeking a detail-oriented Virtual Office Admin who can handle multiple tasks, communicate professionally, and stay organized in a fast-paced construction environment. You will be working closely with the owner and team to support scheduling, documentation, and communication.

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Key Responsibilities:

* Track employee time using BusyBusy (time tracking software)
* Communicate with clients via email and VOIP phone system
* Organize and manage job site photos and project files
* Schedule appointments, inspections, and meetings
* Assist with pulling permits and handling basic permit research
* Maintain organized digital files (Google Drive or Dropbox)
* Follow up with clients and tea ---------- mbers to keep projects moving
* Perform general administrative support tasks as needed

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Requirements:

* Strong written and spoken English
* Previous experience as a Virtual Assistant or Admin (construction experience is a plus)
* Highly organized and detail-oriented
* Comfortable handling multiple tasks and priorities
* Experience with Google Workspace (Docs, Sheets, Drive)
* Ability to learn new software quickly
* Reliable internet connection and backup plan (power/internet)
* Quiet work environment for calls

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**Preferred (Not Required but a Plus):**

* Experience in construction, real estate, or property management
* Familiarity with permits, scheduling inspections, or job tracking
* Experience using time tracking or project management tools
* Experience with VOIP systems

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Work Schedule:

* Must be available during 8AM - 5PM U.S. Pacific Time working hours

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Compensation:

* Based on experience and skill level
* Opportunity for long-term position and growth

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How to Apply:

Please include the following in your application:

1. A short introduction about yourself and your experience
2. Your internet speed and backup plan
3. Your availability in Pacific Time

Important:
We are looking for someone reliable, proactive, and organized. If you are someone who takes ownership of your work and communicates clearly, this role is a great fit.

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