Construction Management/ Data Entry

We are hiring a full-time Construction Management Assistant to support active construction projects through detailed schedule and budget tracking, along with light administrative support.
This role is heavily focused on building and maintaining accurate spreadsheets that track projected vs. actual performance across schedules and budgets. Reports must be updated and submitted daily, functioning as a real-time dashboard for project performance, delays, and cost changes.
Schedule Tracking (Projected vs Actual)
Each project must be broken down into structured phases and tasks (site prep, footings, slab, framing, MEP rough-ins, inspections, finishes, etc.).
For each task, spreadsheets must track:
• Planned start date
• Planned finish date
• Actual start date
• Actual finish date
• Duration (planned vs actual)
• Status (not started, in progress, complete, delayed)
Beyond tracking, the assistant must explain all variances.
When delays occur, you must log:
• Cause of delay (weather, inspection failure, material delays, crew shortages, change orders, etc.)
• Number of delay days
• Whether it impacts downstream tasks (critical path vs non-critical)
Example:
• Framing planned: 5 days
• Actual: 8 days
• Delay reason: Rain (2 days), crew shortage (1 day)
• Impact: Pushes MEP rough-in start by 3 days
The system must also:
• Recalculate projected completion dates based on delays
• Identify critical path items
• Show schedule variance in days (ahead or behind)
Budget Tracking (Projected vs Actual)
Budgets must be tracked in detailed line-item format, similar to how projects are estimated.
Each category must include:
• Budgeted cost (original estimate)
• Committed cost (contracts or purchase orders)
• Actual cost (spent to date)
• Remaining cost
• Variance (budget vs actual)
Typical categories include:
• Labor (by trade if possible)
• Materials
• Equipment
• Subcontractors
• Permits/fees
• Contingency
The assistant must also track:
• Change orders (approved and pending)
• Cost overruns with clear reasons (material increases, rework, design changes, etc.)
• Cost savings where applicable
Example:
• Roofing budget: $12,000
• Actual: $14,500
• Variance: +$2,500
• Reason: Material upgrade and measurement error
Daily Reporting Requirements
This is a daily reporting role. Responsibilities include:
• Updating progress percentages for active tasks
• Logging delays immediately
• Entering new costs and invoices as they occur
• Adjusting projected completion dates and final costs daily
The goal is to maintain a live, accurate project dashboard at all times.
Forecasting Responsibilities
Beyond tracking, you will be expected to forecast outcomes based on current performance.
You must continuously answer:
• Where will the project finish in time?
• Where will the project finish in cost?
This includes:
• Updating estimated completion dates daily
• Updating estimated final cost (EFC)
Example:
• If framing is trending slower than planned, adjust future task durations
• If labor is consistently over budget, project total labor overrun
Key Metrics to Maintain
All reports should clearly display:
• Schedule variance (days ahead or behind)
• Cost variance (over or under budget)
• Cost to complete
• Overall percent complete
• Delay log with reasons
• Change order log
What We Are Looking For
This is not a basic data entry role.
An average candidate will:
• Enter numbers without analysis
• Require constant direction
• Miss patterns
A strong candidate will:
• Identify patterns and recurring issues
• Flag problems early
• Maintain clean, organized, and easy-to-read reports
• Clearly explain why a project is off track, not just that it is
Additional Responsibilities
• Sending emails
• Managing calendars
• Conducting basic research
Compensation
• $300 USD per month (full-time)
• Increase to $500 USD per month after 12 months based on performance
• Quarterly bonuses available prior to raise
To apply, contact Ponce on WhatsApp at +1 (656) ---------- .