Assistant

Position: Virtual Assistant (Remote)

Job Type: Full-Time or Part-Time

About Us
We are a growing landscaping and construction company seeking a highly organized, reliable, and detail-oriented Virtual Assistant to help manage our daily administrative operations. The ideal candidate is proactive, communicates professionally, and can work independently while keeping multiple tasks organized.

Responsibilities
Answer phone calls and respond to emails professionally.
Schedule appointments, estimates, and meetings.
Manage calendars and coordinate daily schedules.
Follow up with customers regarding estimates, invoices, and appointments.
Prepare and send invoices.
Organize digital files and company documents.
Maintain customer records in CRM software.
Coordinate with field crews and update schedules.
Assist with permit applications and document preparation when needed.
Manage social media messages and online inquiries.
Perform internet research and other administrative tasks as assigned.
Qualifications
Previous experience as a Virtual Assistant, Administrative Assistant, or Customer Service Representative.
Excellent written and verbal English communication skills.
Strong organizational and time management skills.
Ability to work independently and meet deadlines.
Proficient with Google Workspace (Docs, Sheets, Drive, Gmail).
Experience with Microsoft Office.
Comfortable learning new software and technology.
Reliable internet connection and a quiet work environment.
Preferred Experience
Experience working with construction, landscaping, or home service companies.
Familiarity with QuickBooks or similar accounting software.
Experience using CRMs such as Jobber, Housecall Pro, or similar platforms.
Knowledge of scheduling and dispatching crews.
Skills
Exceptional attention to detail.
Strong multitasking abilities.
Professional phone etiquette.
Problem-solving mindset.
Dependable and trustworthy.
Ability to maintain confidentiality.