Virtual Executive Assistant - Construction Operations

Virtual Executive Assistant - Construction Operations

Nelson Construction - Northern Colorado
Nelson Construction is a growing general contracting company serving Northern Colorado. We're looking for a skilled Virtual Executive Assistant to help streamline our operations and support our continued growth. This is a unique opportunity to work directly with the owner and play a crucial role in building standardized systems from the ground up.

About Nelson Construction
We're a hands-on general contracting company that values quality work and strong relationships with our clients and vendors. As we continue to grow, we need someone who can help us operate more efficiently while maintaining the personal touch that sets us apart.

The Role
This is a comprehensive Virtual Executive Assistant position focused on construction operations. You'll be the right-hand support for daily operations, helping to create order from chaos and ensuring nothing falls through the cracks.

Primary Responsibilities:

Working Time Zone:
MUST BE WILLING TO WORK IN USA MOUNTAIN STANDARD TIME

Communication Management:

Email inbox management and organization
Filter and prioritize daily calls and texts
Convert communications into clear, actionable items
First point of contact for non-emergency client communications

Operations Support:
Backend technology operations and troubleshooting
CRM management and data organization
Help create and document standardized procedures for technology systems
Assist with material orders and vendor coordination
Maintain vendor relationships and communications

Client Relations:
Schedule appointments and manage calendar
Follow up on estimates and proposals
Handle client status updates and project communications
Manage client documentation and project files

Marketing & Social Media:
Social media management and content posting
Basic marketing coordination
Online reputation management

Process Development:
Help create standardized operating procedures
Document workflows and systems
Identify opportunities for efficiency improvements
Bridge the gap between field operations and office management

What We're Looking For:

Essential Qualifications:
2+ years of virtual assistant or administrative experience
Experience with construction, contracting, or home services industry
Strong English communication skills (written and verbal)
Proficiency with CRM systems (experience with GoHighLevel preferred)
Comfortable with technology and learning new software quickly
Excellent organizational and time management skills

Ideal Candidate:
Has worked with contractors or construction companies before
Understanding of construction terminology and processes
Experience creating systems and procedures from scratch
Proactive problem-solver who takes initiative
Comfortable working in a fast-paced, sometimes unpredictable environment
Detail-oriented but able to see the big picture

Technical Skills:
Google Workspace proficiency
CRM management (GoHighLevel experience a plus)
Basic social media management

Email management and organization
File management and documentation
Quick learner for new software and systems

What Makes This Role Unique:
Direct partnership with business owner
Opportunity to build and standardize systems from the ground up
Varied responsibilities that keep the work interesting
Real impact on business growth and efficiency
Construction industry experience that will serve you long-term

Work Details:
Position: 100% Remote
Hours: Full-time (40 hours/week)
Time Zone: Mountain Time preferred (or ability to work during MT business hours)
Compensation: $1,000 - $1,500 USD per month (based on experience and construction industry knowledge)

Growth Opportunity:
As Nelson Construction continues to grow, this role has significant potential for advancement. The right person could grow into an Operations Manager role, overseeing multiple aspects of the business and potentially managing additional tea ---------- mbers.

To Apply:
Please submit:
Make the subject line of your response your favorite FOOD
Your resume highlighting relevant construction/contracting experience
A brief cover letter explaining your interest in the construction industry
We're looking for someone who can start immediately and grow with our company. If you're organized, proactive, and excited about supporting a growing construction business, we'd love to hear from you!