Virtual Assistant to Listing Manager

POSITION SUMMARY

This fully remote role supports the Listing Manager in the day-to-day operations of bringing listings to market. The Virtual Assistant handles administrative tasks, MLS data entry, scheduling, and coordination so the Listing Manager can focus on high-priority client and agent-facing work.

The ideal candidate is highly organized, tech-savvy, self-directed, and thrives in a fast-paced real estate environment. Real estate experience is a plus, but strong administrative skills and a willingness to learn are what matter most.

All roles within Stephen Cooley Real Estate require collaborating with all agents, admin, and staff to create an ecosystem of success for our clients and our tea ---------- mbers.

If this is you, Welcome to the Stephen Cooley Real Estate.

RESPONSIBILITIES
• Support the Listing Manager with daily administrative tasks and workflow management.
• Enter new listings into MLS and other key platforms with accuracy and attention to detail.
• Schedule and coordinate listing appointments, photography, and square footage measurements.
• Track and follow up on contract deadlines, vendor confirmations, and open action items.
• Maintain and organize listing files, disclosures, and compliance documents.
• Communicate with agents and vendors to confirm scheduling and gather needed information.
• Assist with managing the relocation referral pipeline — tracking outgoing and incoming referrals and ensuring timely follow-up.
• Provide general administrative support including data entry, calendar management, and task tracking.

QUALIFICATIONS
• 2+ years of experience in an administrative, virtual assistant, or coordinator role.
• Real estate industry experience strongly preferred; MLS experience a plus.
• Proficient with Google Workspace, Microsoft Office, and task/project management tools.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong written communication skills for professional email and vendor correspondence.
• Reliable high-speed internet connection and a dedicated remote workspace.
• Real estate license not required.

REPORTS TO
Listing Manager

WORK ENVIRONMENT
Fully remote. Must be available during core business hours and responsive to time-sensitive listing tasks.