Virtual Assistant / Project Manager

OVERVIEW:
We are looking for a highly organized and experienced Virtual Assistant / Project Manager with a mandatory background working in a digital marketing. The ideal candidate will manage client projects, coordinate internal teams, oversee deadlines, and ensure smooth day-to-day operations across multiple marketing initiatives. This role requires someone who thrives in a fast-paced agency environment and understands how digital marketing operates.

RESPONSIBILITIES:
• Manage multiple client projects from kickoff through completion.
• Coordinate tasks between internal tea ---------- mbers, freelancers, and external vendors.
• Track project timelines, deadlines, and deliverables.
• Communicate with clients regarding project updates and follow-ups.
• Schedule meetings, prepare agendas, and document action items.
• Assist with day-to-day administrative and operational tasks.
• Organize project documentation, SOPs, and workflows.
• Monitor project progress and proactively identify potential bottlenecks.
• Ensure deliverables are completed accurately and on time.
• Support leadership with project management and operational coordination.

REQUIREMENTS:
• Previous experience working in a digital marketing agency is REQUIRED.
• Previous experience as a Virtual Assistant, Project Manager, Account Manager, or Operations Coordinator.
• Strong understanding of digital marketing agency workflows and client management.
• Excellent project management and organizational skills.
• Strong written and verbal English communication skills.
• Ability to manage multiple clients and projects simultaneously.
• Experience working with remote teams.
• Proficiency with ClickUp, Asana, ---------- , Trello, Notion, or similar project management tools.
• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
• Highly organized, proactive, detail-oriented, and dependable.
• Strong problem-solving skills and ability to work independently.

PREFERRED EXPERIENCE:
• Experience managing SEO, PPC, Paid Media, Social Media, Content Marketing, Branding, or Website Development projects.
• Experience coordinating designers, developers, copywriters, media buyers, and marketing specialists.
• Familiarity with CRM systems and marketing automation platforms.

IDEAL CANDIDATE:
• Has hands-on experience working in a digital marketing agency (non-negotiable).
• Understands agency operations, client communication, and campaign execution.
• Can confidently manage multiple client accounts and competing priorities.
• Proactive, organized, and capable of driving projects with minimal supervision.
• Thrives in a fast-paced, deadline-driven agency environment.


How to apply?
Please share your updated resume, portfolio (if you have), and introduction video in order to be considered for this position.

Applications without introduction video and resume attached will be disqualified. Thank you!