Virtual Assistant / Project Manager

What You’ll Be Doing:
• Act as a Project Manager, making sure our creative projects stay on track, on time, and on budget.
• Manage and improve our Notion workspace, building systems, templates, databases, and dashboards that streamline communication and productivity.
• Collaborate with internal team members and contractors, making sure everyone is aligned and accountable.
• Organize assets and feedback inside Frame.io, coordinating deliverables with editors and creatives.
• Set up and manage automations through Zapier to reduce manual work.
• Assist with onboarding new clients and team members into our systems.
• Be a second brain to the founder — helping turn messy notes into organized systems.

?

Must-Haves:
? Proven experience managing projects and teams remotely
? Advanced Notion skills (workspaces, databases, automations, permissions, templates, etc.)
? Familiarity with Frame.io, Slack, Google Workspace, and Zapier
? Highly organized, excellent communicator, and self-motivated
? Comfortable taking ownership and making process improvements
? Strong written English and attention to detail
? USA based hours

?

Bonus Points If You:
? Have experience working with creative or marketing agencies
? Understand video production workflows
? Are tech-savvy and enjoy solving workflow inefficiencies

?

Why Join Us:
• Work with a driven, creative team
• Grow into a leadership role as we scale
• Flexible hours (with partial U.S. timezone overlap)
• Opportunities to implement your own ideas and improve how we work
• Long-term role with room for growth