Virtual Assistant (Operations, Dispatching, Billing & Recruitment)

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Virtual Assistant (Operations, Dispatching, Billing & Recruitment) – Construction Staffing Company (Full-Time, Remote)

Company: UBILD Technologies Inc.
Location: Remote – Philippines
Type: 4 Hours per day starting. Opportunity for more

About Us

UBILD Technologies Inc. is a fast-growing Canadian construction staffing and recruitment company.
We help contractors hire skilled tradespeople quickly through our tech-powered platform.

We’re looking for a smart, reliable, and experienced Virtual Assistant to join our remote operations team.
This is a long-term position for someone who loves working in a fast-paced environment and enjoys juggling multiple responsibilities — from dispatching workers and doing billing to recruiting top construction talent online.

Your Main Responsibilities
1. Operations & Dispatching

Coordinate daily dispatch for construction workers.

Confirm worker schedules and job site details.

Ensure attendance and shift tracking are always accurate.

Communicate clearly with workers and clients throughout the day.

2. Worker Follow-Ups & Reviews

Call clients at the end of each shift to gather performance reviews.

Record feedback and escalate any issues to management.

Maintain positive relationships with both workers and contractors.

3. Billing & Admin Tasks

Help verify timesheets and prepare invoices.

Track hours and update billing information accurately.

Assist with light bookkeeping and reporting.

4. Recruitment & Talent Sourcing

Go outbound on ZipRecruiter, Indeed, and other platforms to find skilled workers.

Invite qualified tradespeople to join our platform for full-time and contract jobs.

Help onboard new workers and verify their skills.

5. Business Development Support

During quiet times, reach out to potential clients and promote UBILD’s services.

Help identify new job opportunities for our workers.

Requirements

Proven experience in operations, dispatching, recruitment, or bookkeeping.
Excellent spoken and written English communication skills.
Strong organizational skills and attention to detail.
Comfortable using modern tools (Google Workspace, ---------- , Intercom, etc.).
Must have reliable high-speed internet and a quiet workspace.
Willing to work North American business hours and evenings (EST).
Self-starter who can work with minimal supervision.

Nice to Have

Experience in the construction or staffing industry.

Familiarity with ATS systems (like Workable, Breezy, or ZipRecruiter).

Basic accounting or billing background.

Compensation & Growth

Competitive pay based on experience and reliability.

Long-term, stable role in a fast-growing tech-driven company.

Opportunity to grow into an Operations Lead or Recruitment Manager role.