Virtual Assistant – Construction Estimating, Client Support & CRM (Part-Time / Gig-Based)

About Us:
We’re a growing General Contracting (GC) company focused on residential and light commercial remodeling projects. As we build our pipeline, we’re looking for a proactive, detail-oriented Virtual Assistant to support us with client communication, bid estimating, and basic project coordination tasks. This will begin as a part-time or gig-based role, with potential for more hours as our workload grows.

Key Responsibilities:

Estimating & Bid Support

Review site plans and blueprints to generate quantity takeoffs using tools like PlanHub, Bluebeam, or similar

Assist in preparing bid proposals for remodeling jobs

Track bid deadlines, submissions, and revisions

Client Communication & Admin

Respond to initial client emails requesting remodels, walkthroughs, or bids within 24 hours

Log and organize lead info into a CRM (Microsoft Teams)

Send follow-ups to clients and subcontractors to keep communication on track

Help schedule site visits, estimate deadlines, and remind the team of upcoming tasks

Organization & Project Support

Maintain an organized digital system for plans, estimates, and project notes

Create simple project tracking dashboards or task lists

Keep the team on schedule with reminders and checklists

Provide status updates or respond to new tasks within 24 hours

Bonus: Marketing Support (Optional)

Post occasional content to our Instagram, Facebook, or LinkedIn

Send project photos or portfolio updates to prospective clients

Organize and update a project portfolio or case study file

Qualifications:

Experience with construction estimating, bids, or client intake for a contractor, remodeler, or builder

Familiarity with tools like PlanHub, Canva, Microsoft Teams or CRM platforms

Strong written communication and customer service skills

Highly organized and able to work independently with minimal supervision

Must be able to respond to all work-related messages, emails, and requests within 24 hours

Bonus: Experience managing social media pages and light graphic design

Job Type:

Part-time / Gig-based to start

Remote, flexible schedule


To Apply:
Use this sample site plan link: ----------
1. Create a bid for labor...how many number of units, square foot of each unit, labor only bid for seattle, wa for a. flooring, b. base trim, c. doors, d. cabinet install and e. finishes.

Please include the following:

A brief summary of your relevant experience

Any sample estimating or takeoff work (PDF or screenshot acceptable)

Your hourly rate or project-based pricing

(Optional) Links to any social media pages or portfolios you manage