Virtual Assistant – Automobile Dealership & Rental Office Support

**Company:** Icon Tradings Co. (Independent Certified Used Car Dealer)
**Position Type:** Virtual (Remote) – Full-Time.
**Start Date:** On or before **Sept 29th**


## **About Us**

Icon Tradings Co. is an independent certified used car dealership and rental company. We are seeking a highly organized and proactive **Virtual Assistant (VA)** to manage dealership and rental operations remotely. This role is critical as our current in-office manager transitions out, and we need seamless continuation of daily operations.


## **Key Responsibilities**

* **Dealership Operations Support**

* Handle incoming calls, emails, and online inquiries from potential car buyers and rental customers.
* Assist with DMV paperwork, title/registration processing, and compliance documentation.
* Maintain accurate vehicle inventory records (purchases, sales, rental cars).
* Support BDC functions (lead management, appointment scheduling, customer follow-up).

* **Rental Operations Support**

* Process rental bookings, confirm reservations, and prepare rental agreements.
* Track rental vehicles, mileage logs, and payment collections.
* Maintain rental customer files and report fines, tickets, or damages.

* **Administrative Duties**

* Update financial records: receivables, payables, and daily transaction logs (QuickBooks/Excel).
* Submit end-of-day activity reports to management.
* Keep digital files organized in Google Drive/CRM.
* Coordinate with mechanics, body shop, and vendors as needed.


## **Requirements**

* Prior experience in **automobile dealership, rentals, or administrative VA work** (preferred).
* Strong English communication skills (written and verbal).
* Highly organized, detail-oriented, and able to multitask.
* Familiarity with:

* CRM systems
* QuickBooks or similar bookkeeping software
* Google Workspace (Docs, Sheets, Drive, Calendar)
* Ability to work U.S. business hours (Eastern Time Zone).
* Reliable internet connection and dedicated workspace.


## **Compensation & Benefits**

* Competitive monthly salary (to be discussed based on experience).
* Flexible working arrangements (remote).
* Long-term stability with growth opportunities.



## **How to Apply**

Please send:

1. A brief cover letter explaining your relevant experience.
2. Your updated CV/resume.
3. A 1-minute video introduction (optional, but preferred).