Virtual Assistant – Admin, Finance & Project Management (Graveyard Shift)

Balloon & Paper LLC

Location:Remote — Graveyard shift aligned to 9:00 AM – 5:00 PM PST (flexible hours are a plus)
Compensation:\$250/month during a 3-month probation, performance-based raise review after Month 3

About the Role

Fast-paced role for someone who knows this role blends admin support with finance tracking and project management. You’ll be our right hand in keeping projects and finances organized—handling day-to-day admin tasks, tracking budgets, assisting with vendor and team payments, and making sure projects stay on track. You’ll keep our financials clean, track expenses and vendor payments, monitor employee pay, manage supplies, and keep projects inside budget—without hand-holding.

We use:

Project Management tools: QuickBooks, Honeybooks and clickups
WhatsApp and iPhone for comms & org

Responsibilities

* Maintain financial records: expenses, vendor payments, employee/contractor pay
* Track supplies and rentals for projects, flag shortages or overages
* Handle scheduling, update trackers, organize docs, and follow up on tasks
* Support project management: budgets, timelines, reporting, task coordination
* Suggest process improvements when you see inefficiencies

Ideal Candidate

* Solid bookkeeping knowledge (QuickBooks or similar)
* Strong admin experience: scheduling, reporting, organizing workflows
* Project management skills: budgets, deadlines, task coordination
* Tech-savvy and quick to learn new tools
* Strong English (written & verbal)
* Available during 9–5 PM PST

Do NOT Apply If…

* You lack both bookkeeping and admin experience
* You cannot commit to the 9–5 PM PST workflow window
* You struggle with juggling multiple tasks in a fast-paced role
* You resist learning new tools and processes

Payment Terms

* You are paid for completed, correct deliverables—not idle time
* First 30 days:single payout at Day 30 (after review of completed work)
* After Day 30: bi-weekly payouts
* Probation pay: \$250/month. Raises after 3 months are performance-based

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