Virtual Assistant (Admin)

We are seeking a dependable and highly organized Virtual Assistant to support the daily operations of a growing service-based business. Candidates with experience in industries such as HVAC, plumbing, roofing, construction, property management, facilities management, real estate, or related trades are strongly preferred.

This role is ideal for someone who thrives in an administrative support position, can manage multiple tasks efficiently, and enjoys helping teams stay organized and productive.

Responsibilities:
- Provide administrative support to management and staff
- Prepare invoices, estimates, quotations, and other business-related documents
- Maintain accurate records, files, and company documentation
- Assist with scheduling, coordination, and general operational tasks
- Support permit applications and rebate processing activities
- Create basic social media content and posts when required
- Perform additional administrative duties as assigned

Qualifications:
- Previous experience in HVAC or a similar trade/service-based industry is a MUST
- Prior experience as a Virtual Assistant, Administrative Assistant, or related role
- Excellent written and verbal English communication skills
- Strong organizational and time management abilities
- High attention to detail and ability to work independently
- Experience handling permits, rebates, or compliance-related documentation is a plus
- Familiarity with CRM platforms and AI tools is advantageous

Work Schedule:
- Full-time remote position
- 40 hours per week
- Must be available during U.S. business hours (night shift in the Philippines)

If you have experience supporting service-based businesses and are confident in managing administrative and operational tasks, we encourage you to apply.

To Apply:
Please attach an accessible link to your CV/Resume for consideration.