Virtual Assistant

To apply, please send an accessible link to your CV or Resume

We are seeking a dependable and detail-oriented Virtual Assistant to provide operational and administrative support for a growing service-based business.

This opportunity is ideal for candidates with prior experience in the HVAC industry or related trades such as plumbing, roofing, construction, facilities management, property management, or real estate. You will help ensure smooth day-to-day operations by managing documentation, coordinating schedules, and supporting key business functions.

Key Responsibilities:
- Provide administrative assistance to leadership and internal teams
- Create and manage invoices, estimates, proposals, quotations, and other business-related documents
- Maintain organized records, files, and company documentation
- Coordinate schedules, appointments, and administrative processes
- Assist with permits, rebate submissions, and other required paperwork
- Prepare and schedule basic social media posts when needed
- Organize emails, records, and operational data
- Perform additional administrative and operational duties as required

Qualifications:
- Previous experience in the HVAC industry or a similar trades-based environment is a MUST
- Experience as a Virtual Assistant, Administrative Assistant, Operations Assistant, or in a comparable support role
- Strong English communication skills, both written and verbal
- Excellent organizational skills and the ability to manage multiple priorities effectively
- Strong attention to detail and a high level of accuracy
- Ability to work independently with minimal supervision
- Experience handling permits, rebates, compliance requirements, or industry-specific documentation is an advantage
- Familiarity with CRM platforms, business applications, and AI tools is a plus

What We're Looking For:
- A reliable and proactive professional with a strong sense of accountability
- Excellent organizational and problem-solving abilities
- Ability to prioritize tasks and consistently meet deadlines
- A positive attitude and willingness to support a growing team
- Comfortable working in a dynamic, fast-paced environment

Work Schedule:
- Fully remote position
- 40 hours per week, 5 days a week