Virtual Assistant

Virtual Assistant / Operations Coordinator (Marketing Agency)

Location: Remote
Job Type: Full-Time / Contract

About Us

We are a marketing agency focused on scaling clothing and streetwear brands through performance-driven ad campaigns. As we expand, we need a reliable Virtual Assistant / Operations Coordinator who can keep the team organized, manage communication between clients and media buyers, and ensure smooth operations across the agency.

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Responsibilities

You will act as the bridge between clients, media buyers, and leadership. Duties include:
• Team Coordination:
• Assign tasks to media buyers (ad setup, pixel installs, reporting, optimizations).
• Track deadlines and ensure deliverables are completed on time.
• Keep media buyers updated on which client accounts to prioritize.
• Client Management:
• Maintain a roster of active clients, their brand details, and campaign status.
• Provide media buyers with client-specific notes (budget, goals, creative direction).
• Ensure onboarding steps (pixel setup, ad accounts, Shopify access, etc.) are completed for each client.
• Communication Hub:
• Organize and update internal chat channels (Slack, WhatsApp, etc.) with client updates.
• Act as the first point of contact for clients regarding scheduling and general updates.
• Relay key information to the media buyers clearly and quickly.
• Project & File Management:
• Manage shared folders (Google Drive, Notion, ClickUp, or Asana).
• Keep client content, reports, and deliverables organized and accessible.
• Maintain updated dashboards on client performance and campaign progress.
• Reporting & Updates:
• Collect performance reports fro ---------- dia buyers and compile them for clients.
• Remind media buyers about weekly client updates.
• Track ad spend, budgets, and campaign milestones across accounts.

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Qualifications
• Previous experience as a Virtual Assistant, Operations Manager, or Account Coordinator (agency experience is a plus).
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Familiarity with digital marketing terms and tools (Meta Ads Manager, Shopify, Google Drive, Slack, Asana/ClickUp).
• Excellent written and verbal communication skills.
• Tech-savvy and quick to learn new tools.
• Problem-solver who can anticipate needs and keep the team aligned.

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What We Offer
• Work directly with a fast-growing marketing agency.
• Opportunity to be the operational backbone of the company.
• Competitive pay with growth potential as the agency scales.
• Flexible remote work schedule.

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???? How to Apply:
Send your resume and a short note explaining your past experience managing teams or coordinating marketing projects.