Technical Automation & AI Systems Manager

Role Overview
White Lion Acquisitions is building a high-performance real estate machine designed to close 10+ deals per month and scale beyond $100K/month.
We are looking for a Technical Automation & AI Systems Manager to design, build, and optimize the backend infrastructure that powers our growth—across CRM, lead generation, follow-up, dispositions, and marketing.
This is not a task-based VA role. This is a builder role for someone who understands systems, automation, and AI at a high level.

Core Mission
Turn White Lion into a fully automated, data-driven deal machine by:
Eliminating manual work
Increasing speed to lead
Improving conversion rates
Building scalable systems that run without constant oversight

Key Responsibilities
1. Automation & Systems Architecture
Design and implement workflows using:
GoHighLevel (CRM + funnels)
n8n / Zapier (automation engine)
APIs and webhook integrations
Build end-to-end pipelines:
Lead ? Qualification ? Appointment ? Contract ? Dispo

2. AI Integration & Optimization
Implement AI tools such as:
CloseBot (AI lead qualification)
GPT-based automations (SMS, email, follow-up)
Build AI-driven:
Lead scoring systems
Conversation flows
Auto-response logic

3. CRM & Pipeline Optimization
Customize GoHighLevel for:
Seller pipeline
Buyer pipeline
JV/Dispo pipeline
Build dashboards for:
KPIs
Conversion tracking
Team performance

4. Marketing & Lead Flow Systems
Set up and optimize:
SMS campaigns

Email sequences
Landing pages & funnels
Ensure:
Fast response times
Clean data flow
Lead attribution tracking

5. Data & Reporting
Build reporting systems that track:
Cost per lead
Cost per contract
Deal conversion rates
Integrate Google Sheets / dashboards for visibility

6. Continuous Optimization
Identify bottlenecks in:
Lead handling
Follow-up
Conversion
Propose and implement system improvements weekly

Required Skill Set
Technical
Strong experience with:
GoHighLevel (advanced)
n8n or Zapier (preferred: n8n)
API integrations / webhooks
Familiar with:
AI tools (GPT, automation agents, chatbots)
Funnel builders and tracking systems

Strategic
Thinks in systems, not tasks
Understands how automation drives revenue
Can translate business goals into workflows

Execution
Fast builder
High attention to detail
Able to work independently without constant direction

Preferred Experience
Real estate (wholesaling, flipping, or lead gen)
CRM optimization for sales teams
Building automated marketing systems
Working with remote teams

KPIs (Non-Negotiable)
Speed to Lead (under 60 seconds)
% of leads properly routed & tagged
Automation coverage (% of process automated)
Increase in appointment set rate
Increase in contract conversion rate
Reduction in manual workload

Who This Is NOT For
Basic VAs
Data entry-only candidates
People who need step-by-step instructions for everything

Who This IS For
Builders
Automators
AI-first operators
People who want to help scale a real business, not just complete tasks

Final Note
If you can:
Think like an operator
Build like an engineer
And execute like a closer
You will have the opportunity to grow into a Head of Systems / CTO-level role as we scale.