TRACKING VA - Data Analytics & Performance Monitoring

TRACKING VA - Data Analytics & Performance Monitoring
Company: Create and Collect (CAC)
Location: Remote | Type: Full-Time | Industry: Trading Education & Marketing

ABOUT US
CAC is a full-stack trading education agency managing ~10 high-ticket trading mentorship clients. We handle complex marketing operations with millions in revenue pipeline. You'll be tracking performance across multiple clients' ad campaigns, VSLs, funnels, social media, and sales operations.

THE ROLE
We need an elite Tracking VA who lives and breathes data. This isn't basic data entry—you're the nerve center tracking every critical metric across our company and clients: ad spend, VSL performance, funnel conversions, social growth, meetings, sales, and revenue.
Your reports directly inform strategy for leadership and client operations. You'll track 10+ clients daily, identify trends, catch issues before they become problems, and provide actionable insights.

DAILY RESPONSIBILITIES
Data Tracking & Management

Track 10+ clients daily across paid ads, organic social, VSLs, and funnels
Monitor: ad spend, views, engagement, opt-ins, meetings, shows, closes, revenue
Maintain real-time accuracy in Google Sheets, Looker Studio dashboards, and CRMs
Ensure 100?ta integrity across all tracking systems

Analytics & Reporting

Submit comprehensive End of Day (EOD) reports with all performance data
Identify best/worst performing VSLs and funnels with specific metrics
Flag discrepancies, broken tracking, or data anomalies immediately
Provide insights—not just numbers—explaining what's working and what's not

Quality Control & Problem Solving

Audit tracking setups to ensure accuracy
Troubleshoot tracking issues across platforms (Facebook Ads, Google Ads, ClickFunnels, GoHighLevel, etc.)
Escalate urgent issues to appropriate tea ---------- mbers
Proactively fix tracking before issues impact decision-making


WHAT YOU'LL BE TRACKING
See the detailed EOD report structure including:

CAC Company Metrics: Total ad spend, organic views, social followers, VSL/funnel performance, revenue
Client Aggregates: VSL visits/plays/opt-ins/meetings/closes, funnel conversions, total revenue
Performance Analysis: Best/worst performers, tracking status, broken systems
Daily Priorities: Tomorrow's plan, clients needing attention, urgent escalations


REQUIRED QUALIFICATIONS
Must-Haves:

2+ years as Tracking VA, Data Analyst, or similar with large data sets
Expert Google Sheets: complex formulas, pivot tables, QUERY functions, data validation
Multi-platform tracking: Facebook Ads, Google Ads, YouTube, Instagram, ClickFunnels, GoHighLevel
CRM experience: GoHighLevel, HubSpot, Salesforce, or similar
Analytical mindset: You spot patterns and communicate insights, not just record data
99.9?curacy standard: Errors impact million-dollar decisions
Proactive problem solver: You catch issues before they're escalated
Fast learner: Master new software within days
Excellent written English: Reports go to C-level executives

Preferred:

Marketing agency or high-ticket coaching/education experience
VSL and funnel metrics expertise
Looker Studio, Tableau, or similar BI tools
Performance marketing or growth analytics background


SUCCESS METRICS
Month 1: Independently track all 10+ clients with 100?curacy + flawless daily EOD reports
Month 3: Become go-to tracking expert + proactively identify weekly insights that drive strategy

WORK DETAILS

Hours: 40/week, flexible but must overlap with Dubai business hours
Workload: High-intensity tracking 10+ clients simultaneously with zero error tolerance
Communication: Daily EOD reports + immediate escalation via ----------
Growth Path: Senior Tracking Lead as we scale to 20+ clients


COMPENSATION

Competitive salary based on experience (include your rate expectations)
Performance-based raises every 6 months
Fully remote, async-first culture
All necessary tools/software provided