Systems Administrator

We’re Hiring at BOUNDLESS COLLECTIVE!

Who We Are
Boundless Collective is a dynamic, experienced outsourcing powerhouse specializing in delivering creative, admin-backed solutions across industries. We’re not just assistants, we’re innovators, growth enablers, and trusted partners in our clients’ success.

Why You’ll Love It Here
- A high-energy team culture that blends professionalism with camaraderie, where collaboration and creativity are daily drivers.
- Fun-focused atmosphere: from team outings and social events to celebrating milestones big and small, work here feels like more than just work.
- Meaningful recognition: enjoy structured bonuses and reward programs that celebrate your contributions and let you know they’re appreciated.
- Growth-first mindset: as part of our team, you’ll innovate, share ideas, and help shape the future of client solutions every single day.

We’re expanding, and we’re looking for talented individuals to be part of our dynamic team! If you're looking for a fulfilling, impactful role, read on to see how you can contribute and grow with us!

We are hiring for the following positions:

Systems Administrator

What We Offer:
Position: Full-time
Work Setup: Permanent remote – work from anywhere in the world!
Shift: 7AM - 4PM (MNL time) – Start your day with energy!
Equipment: Self-provided – Bring your tech, and we’ll bring the opportunity!
Salary: PHP 45,000 - PHP 55,000 depending on experience + Bonuses

Apply via this link: ---------- / ---------- RESPONSIBILITIES:
1. Management System & Document Control
- The Systems Administrator coordinates the day-to-day management of the company’s Document Register, ensuring that controlled documentation is regularly updated and maintained to the business's quality standards. In coordination with the Business Improvement Manager and departmental Subject Matter Experts (SMEs), this covers tracking review timelines, managing version control, aligning corporate branding across manuals and flowcharts, and the routine archiving needed to minimise process drift and keep client’s operational framework current.

2. Training & Platform Documentation Governance
- The Systems Administrator coordinates the alignment of controlled operational documentation with internal learning platforms, ensuring that training resources accurately reflect established business processes. In coordination with the Business Improvement Manager and training representatives, this covers cross-referencing standard operating workflows with published training materials (such as Trainual) and maintaining active, embedded document links across systems. The role handles routine document proofreading and verification checks, helping to streamline the verification pipeline before formal publication approvals are sought.

3. Audit and Compliance Support
- This role assists with the administrative requirements of the internal audit schedule and compliance tracking, ensuring that reviews remain organised and well-supported. In coordination with the Business Improvement Manager, this covers compiling audit completion reports, and managing logistics for reviews. The role handles the timely logging of incoming Non-Conformance Reports (NCRs) and coordinates regular follow-ups with departmental action owners to track outstanding items, escalating stalled actions to the BI Manager when needed to keep workflows moving forward.

4. Feedback Tracking
- This role administers the internal suggestion and feedback loop process, ensuring that employee-driven ideas and system observations are systematically processed and reviewed. In coordination with the Business Improvement Manager, this covers triaging incoming feedback, logging items into the appropriate registers, and routing them to the correct departmental stakeholders for evaluation. The role handles regular follow-ups to track outcomes, helping to maintain a transparent and active continuous improvement pipeline across the business.

5. KPI Data Collection & Reporting Assistance
- This role maintains the administrative collection and compilation of compliance and performance data across various departments to meet BI reporting milestones. In coordination with the Business Improvement Manager, this covers gathering, collating, and validating operational data inputs to ensure they are clean, complete, and readily accessible. The role provides routine assistance in formatting monthly and quarterly KPI summaries, helping to prepare clear data packages for leadership review routines.

QUALIFICATIONS:
Technical Skills and Experience
- Exceptional organisational capability with attention to detail and precision.
- Demonstrated experience in document control, data entry and managing a filing system, or a structured administrative compliance role.
- High level of proficiency within Google Workspace or equivalent cloud-based productivity suites.
- Demonstrated communication skills, specifically with the proven ability to articulate problems and confidently follow up on outstanding actions.
- Strong written skills, including attention to detail, with experience executing document proofreading and verification checks, ensuring materials align with corporate standards.
- Familiarity with management system principles, compliance frameworks (such as ISO 9001), or continuous improvement cycles (PDCA).
- Familiarity with graphic design principles or document layout formatting, helping to ensure corporate documents, flowcharts, and forms are visually clear and aligned with brand guidelines.
- Previous experience in construction, engineering, or a technically regulated industry environment is advantageous, along with exposure to platforms like Procore, Trainual, or Smartsheet.

Personal Attributes
- An inquiring, logic-driven mind that finds genuine satisfaction in bringing order to complexity.
- Ability to work autonomously, manage competing administrative priorities, and maintain registers and tracking systems.
- Collaborative and confident communication style to follow up on outstanding tasks and compliance data with busy operational teams across the business.
- Collaborative by instinct and persistent by habit, with a genuine motivation to improve how the business operates day-to-day.

At Boundless Collective, we take pride in fostering a culture of confidence, reliability, and a relentless commitment to excellence. If you are ready to support a dynamic executive team and grow in a supportive environment, we’d love to hear from you.

Ready to make an impact and elevate your career? Apply via link below and let's create something extraordinary together!

APPLY HERE: ---------- / ----------