Real Estate Virtual Assistant/Appointment Setter

We are a fast-growing real estate business serving Northern California and are looking for a highly motivated, energetic, and results-driven Virtual Assistant / Appointment Setter to help generate leads, nurture prospects, and schedule appointments with homeowners and potential buyers.

This is an excellent opportunity for someone who enjoys talking to people, is comfortable making outbound calls, and wants to grow with a successful real estate team.

Responsibilities
Lead Generation & Prospecting
• Make outbound calls to homeowners, buyers, and prospects
• Conduct cold calling, circle prospecting, FSBO, expired listings, and follow-up campaigns • Qualify leads and identify motivation, timeline, and real estate goals
• Build rapport and maintain professional conversations
• Schedule appointments for the Realtor with qualified prospects

Follow-Up & CRM Management
• Send text messages, emails, and follow-up communications • Update and maintain lead information in CRM systems
• Track conversations, appointments, and lead status • Ensure all follow-up tasks are completed on time

Administrative Support
• Organize lead lists and databases
• Maintain accurate records of daily activities
• Submit daily performance reports
• Assist with basic administrative and marketing tasks as needed

Requirements:

Must Have

• Excellent spoken and written English
• Clear, confident, and professional phone voice
• Previous experience in cold calling, appointment setting, telemarketing, sales, or customer service • Strong communication and people skills
• Reliable internet connection and backup power source
• Quiet home office environment
• Ability to work independently with minimal supervision
• Positive attitude and strong work ethic
• Coachable and willing to learn proven real estate scripts and systems

Preferred Experience
• Real estate cold calling
• Appointment setting
• Inside Sales Agent (ISA) experience
• Mojo Dialer
• Lofty CRM
• Ring Central

Performance Expectations

The ideal candidate should be comfortable:
• Making outbound calls daily
• Following proven scripts while sounding natural
• Overcoming objections professionally
• Consistently generating qualified leads
• Scheduling appointments that convert into business opportunities

Performance Bonuses

Additional bonuses may be earned for:
• Closed real estate transactions

Top performers will have the opportunity for increased compensation and long-term growth within the team.

Schedule
• Part-Time or Full-Time Available
• Must be available during U.S. Pacific Time business hours • Flexible schedule available for the right candidate

Required Application Materials

To be considered, please submit:
1. Introduction
Tell us about yourself and why you're interested in this role.
2. Relevant Experience
Describe your experience with:
• Cold calling
• Appointment setting
• Sales
• Real estate lead generation
• Customer service
3. Voice Recording (Required)
Please submit a 60-second voice recording answering:
• Your name
• Your location
• Your experience with cold calling and appointment setting
• Why you would be a great fit for our team
Applications without a voice recording will not be considered.
4. Internet Speed Test Screenshot
Please provide a screenshot of your internet speed.
5. Availability
List your available working hours in Pacific Standard Time (PST). California Time
6. Expected Hourly Rate
Please provide your desired hourly rate in USD.
7. Attention to Detail Question
What is your favorite vacation destination and why?
(We use this question to ensure applicants carefully read the entire job posting.)

Who We're Looking For
We're seeking someone who is:
• Competitive and goal-oriented
• Consistent and dependable
• Comfortable speaking with strangers
• Motivated by performance bonuses
• Interested in a long-term opportunity
• Passionate about helping people with their real estate needs

If you are an experienced appointment setter, cold caller, or virtual assistant looking for a long-term opportunity with a growing real estate business, we would love to hear from you.