Real Estate Virtual Assistant – Operations, Marketing & Website

About the Role:
I am a high-volume real estate agent building a scalable, systems-driven business. I’m hiring a proactive Virtual Assistant to run day-to-day operations, marketing execution, CRM hygiene, and website management.

This is not a “do what I say” role. You will own processes, flag issues, and improve systems. If you need constant supervision, this will not be a fit.

Core Responsibilities:
-Lead & CRM Operations
-Manage inbound leads (Zillow, ---------- , Meta ads, website forms)
-CRM data entry, tagging, deduplication, and pipeline updates
-Speed-to-lead follow-ups using approved templates
-Daily pipeline and activity reporting
-Marketing Execution
-Schedule social media content (IG, FB, TikTok, LinkedIn)
-Create marketing assets in Canva (just-listed, just-sold, open houses)
-Support Meta ad execution (copy, creatives, testing)
-Email campaigns and database re-engagement
-Review request campaigns (Google, Zillow)
-Website Creation & Management
-Build and maintain real estate websites (WordPress, Webflow, Squarespace, or Houzez)
-Create landing pages for buyers, sellers, and listings
-Coordinate IDX integration
-Manage blog posts and content updates
-Implement basic SEO and lead capture forms
-Track website performance and conversions
-Listing & Buyer Support (Non-Licensed)
-Photographer and staging scheduling
-MLS listing drafts (remarks, features)
-Property research and buyer shortlists
-Showing coordination and route planning
-HOA document requests
-Admin & Business Ops
-Inbox and calendar management
-File organization and SOP documentation
-Vendor coordination
-KPI and performance tracking

Requirements (Non-Negotiable):
-Proven experience as a Real Estate VA or in real estate operations
-Strong CRM experience (Follow Up Boss, KVCore, LionDesk, etc.)
-Canva proficiency
-Website experience (WordPress/Webflow/Squarespace)
-Strong written English
-Detail-oriented and process-driven
-Reliable internet and ability to work independently
-Nice to Have (Differentiators)
-Meta Ads support experience
-Basic SEO knowledge
-IDX website experience
-Automation tools (Zapier, Make, CRM workflows)

Work Details:
-Part-time preferred (10-20 hours/week)
-Can expand to full time if value is produced
-Long-term role with growth potential
-Clear SOPs, systems, and expectations
-1-week paid trial to ensure mutual fit

How to Apply:
To be considered, include:
-A short overview of your real estate experience
-Websites you’ve built or managed (links required)
-CRM platforms you’ve used
-Your availability and hourly rate

Applications without website examples will not be considered.

Final Note:
This role is for someone who wants ownership, not micromanagement. High performers will grow with the business.