Project Manager & Executive Assistant

About Us
Vibrant Yoga is a growing wellness company focused on helping individuals and teams thrive through yoga, meditation, and wellness programs. We work with both businesses and individuals through virtual and in-person offerings. We’re a small, fast-moving team where everyone contributes, adapts, and supports each other.

Role Overview
We’re looking for a highly organized, proactive Project Manager & Executive Assistant to support day-to-day operations and work closely with the founder. This role is ideal for someone who is detail-oriented, resourceful, and comfortable wearing multiple hats.
You’ll be a key support system, helping keep projects moving, managing workflows, and jumping in wherever needed. This is less about rigid responsibilities and more about being dependable, adaptable, and solution-oriented.

What You’ll Do
Operations & Project Management
Manage multiple projects at once and keep everything organized and on track
Build and maintain systems in Notion and other tools
Create and document SOPs to streamline workflows
Identify inefficiencies and suggest improvements
Coordinate schedules, timelines, and internal processes
Assist with onboarding and offboarding tea ---------- mbers
Be familiar with Wordpress or willing to learn to make edits on the backend of our website
Be the operational support to the founder & the team
Founder & Team Support
Act as a right-hand support to the founder on day-to-day tasks
Jump in quickly on urgent or changing priorities
Take initiative and figure things out independently
Help plan tea ---------- etings and internal processes
Stay responsive on Slack, email, and other communication channels
Content & Marketing Support
Create and schedule social media content (LinkedIn and Meta) using Canva
Manage and plan content calendars weeks in advance
Write and edit weekly blog content
Refine AI-generated content for clarity and tone
Reporting & Admin
Prepare monthly reports (financial, social media, etc.)
Run bi-weekly payroll reports
Track key metrics and keep records organized

What We’re Looking For
Strong organizational and project management skills
Tech-savvy and comfortable with tools like Notion, Slack, and social platforms
Proactive self-starter who doesn’t wait for instructions
Able to handle multiple priorities and adapt quickly
Strong attention to detail to prevent errors
Comfortable receiving and applying feedback
Strong written communication skills
Background in business, marketing, or operations is a plus
Experience with Canva and content creation

What This Role Is Really About
This is a support-heavy role in a small company. Things move fast, priorities shift, and no task is “too small.” You’ll be stepping in wherever needed, helping bring structure to chaos, and making the business run more smoothly.

Compensation & Hours
Part-time: 15 to 20 hours per week
Flexible schedule, with some overlap during US business hours
Opportunity to grow into a full-time role after 90 days

How to Apply
Send your resume along with a short note about your experience and why this type of role fits you.