Project Manager – Client Project Coordinator

Job Overview

Rohring Results is hiring a Client Project Coordinator to support our Account Managers and execution teams across multiple departments, including Social Media, Web, SEO, and Leadership.

This role is responsible for keeping tasks organized, communication clear, client requirements documented, and project timelines moving forward.

You will help translate client updates into actionable tasks, monitor project progress, manage Hubstaff project hours, identify blockers, and provide daily reports to the Account Managers before their EST workday begins.

This is a role for someone who is highly organized, detail-oriented, proactive, and comfortable managing workflow across multiple teams.

Main Responsibilities

Account Manager Coordination
Attend the daily 5:30 PM EST Account Manager meeting
Take notes on client feedback, revisions, priorities, and new requests
Convert meeting discussions into clear and structured tasks
Confirm scope and deliverables before assigning work to teams
Make sure Account Managers have project visibility each day

Execution Team Coordination
Attend PH department standups
Coordinate with Leadership, Social Media, Web, and SEO teams
Review task progress and completed work
Identify blockers or missing information
Clarify task requirements for execution teams
Close communication loops between teams and Account Managers

Task and Workflow Management
Organize department boards
Write clear, time-bound tasks
Assign and prioritize tasks
Track deadlines and project timelines
Follow up on overdue or stagnant tasks
Help balance workload across departments
Keep project boards clean and updated

Hubstaff Project and Budget Management
Create Hubstaff projects per client
Allocate time by department based on contract scope
Assign tea ---------- mbers to the correct projects
Monitor hours daily
Flag budget risks or overages
Identify scope creep early
Coordinate approvals before extra hours are used

Daily Reporting
Before the EST morning begins, send Account Managers a daily report including:
Completed tasks by client
Status updates on active deliverables
Items needed from clients
Blockers or risks
Budget concerns
Scope creep alerts
Priority items for the day


Future-Proofing Tasks
Identify recurring workflow issues and recommend process improvements
Help document standard operating procedures (SOPs) for repeatable tasks
Suggest automation or tool improvements to increase efficiency
Track patterns in delays, budget overruns, or scope creep and propose solutions
Support scalability by helping standardize task structures and reporting formats
Assist in onboarding new tea ---------- mbers by organizing documentation and workflows
Continuously improve task clarity, reporting quality, and cross-team communication

Required Skills
Excellent written English
Strong organization and attention to detail
Clear communication skills
Experience with project coordination, admin support, operations, or task management
Ability to manage multiple clients and deadlines
Ability to turn conversations into clear action items

Strong follow-up skills
Comfortable joining meetings and documenting updates
Budget awareness and ability to monitor tracked hours
Proactive and responsible work attitude
Ability to work independently with minimal supervision

Tools
You must be comfortable using or learning:
Hubstaff
Task/project management boards
Team communication tools
Documentation and reporting tools
Hubstaff is required during working hours with active time tracking and screenshots enabled.

Ideal Candidate

You are a strong fit for this role if you:
Like keeping things organized
Notice small details others might miss
Can communicate clearly in writing
Are comfortable asking questions when requirements are unclear
Can manage deadlines and follow up without being reminded
Understand the importance of staying within scope and budget
Take ownership of your work