Project Coordinator

Job Title: Project Coordinator (Logistics & Operations) | Remote / Hybrid
The Mission
I run a fast-growing Hospitality FF&E firm. We move millions of dollars of custom furniture and fixtures from global factories to hotels across the country. I sell the deals and source the product. You ensure it actually arrives—on time, on spec, and on budget.
The Role
You are the engine room. Once a contract is signed, you own the process until the final chair is installed. Your goal is simple: Zero surprises.
What You Will Actually Do (The 80%)
The Paper Trail: Convert signed contracts into detailed Purchase Orders (POs) for factories. If a decimal point is wrong, you catch it.
The Watchtower: Track production timelines with overseas factories. You don't wait for updates; you demand them.
The Logistics: Coordinate freight forwarders, customs brokers, and warehousing. You solve shipping delays before I even know about them.
The Finisher: Manage the "Punch List." If a lamp arrives broken, you are already filing the insurance claim and ordering the replacement before the client complains.
The Gatekeeper: Manage the operational inbox. You filter the noise so I only see the fires that actually need water.
The DNA (Who You Are)
You are "OCD" organized. You love spreadsheets, checklists, and Asana/Trello boards. A messy inbox physically pains you.
You are a finisher. You don't "start" projects; you close them out.
You have thick skin. Logistics is messy. Factories lie. Trucks break down. You don't panic; you problem-solve.
FF&E / Logistics experience is a massive plus. You know what a Bill of Lading is and you know the difference between a side chair and an armchair.
The Anti-Persona (Do NOT Apply If...)
You want to be an interior designer. This is not a design role. This is a logistics and operations role.
You need to be micromanaged. I am looking for someone to take responsibility, not ask for permission to send an email.
You hide bad news. I need to know the truth immediately so we can fix it.
Compensation & Growth
[Insert Salary Range - $20k-$30k base] + Performance Bonus based on successful project closeouts.
Direct access to the founder. You will learn how to build a multi-million dollar business from the inside out.
The Screening Mechanism
Do not just post this and wait for resumes. You will get spammed. Add this specific instruction at the very bottom of the posting:
HOW TO APPLY:
Do not send a cover letter. Send an email to ---------- with the subject line: "I am the Operator you need."
Inside, answer these two questions only:
Tell me about a time a project was going off the rails (logistics, shipping, or timeline) and exactly how you fixed it.
What is your favorite tool for tracking multiple projects and why?