Proactive E-commerce & Admin Assistant (Part-Time / High Autonomy)

About the Role:

I am a busy entrepreneur running a car dealership alongside an active e-commerce business in Singapore. I do not have the time to micromanage. I am looking for a highly organized, independent, and proactive Virtual Assistant to take complete ownership of my daily task checklists.

You must be the kind of person who solves problems before I even notice them, suggests improvements to my systems, and can be trusted to manage the daily workflow flawlessly.

Schedule & Compensation:

Rate: $5.50 / hour (Approx. $500 / month)

Hours: 3 hours per day.

Schedule: 7 days a week with flexible off days as needed

Core Responsibilities:

E-Commerce Daily Operations (Shopee/Lazada/1688): Fully manage the daily health and operations of multiple e-commerce stores. This includes executing customer service, processing specific pre-orders and 1688 orders, managing returns/refunds, monitoring inventory thresholds, entering platform campaigns, and actively checking for banned or deleted listings.

Automotive Business Admin (Fitz Automobile): Maintain back-end organization for a car dealership. This involves syncing vehicle prices across multiple listing platforms, diligently tracking and alerting me of road tax expirations, and organizing incoming invoices and new car data into Google Sheets.

Requirements

Must have own Photoshop (or willing to purchase)
Must have stable internet AND active phone number for OTP
Must have experience with Shopee/Lazada seller center
Must be comfortable with basic photo editing (cropping, touch-ups, healing tool)

Extreme attention to detail. you execute daily checklists with zero missed steps.

High level of autonomy; you know how to find answers and troubleshoot issues independently without waiting for instructions.

Strong organizational skills and the ability to work highly efficiently within a 3-hour daily window.

Excellent English communication skills (written and spoken).

How to Apply (READ CAREFULLY):

If you do not follow these instructions exactly, your application will be automatically deleted.

Subject Line: Make the subject line of your application: "Proactive VA: [Your Favorite Color] - [Your Name]"

"Internet Speed Test: Please include a screenshot of your speed test

Video Introduction: Record a 1-to-2-minute video introducing yourself. In the video, explain why you are a good fit for a highly autonomous role and give one example of a time you proactively solved a problem for a past client without being asked.

Written Question: In your application message, answer this briefly: If a product listing gets unexpectedly deleted by Lazada and I am unreachable, what are your immediate next steps?