Part-Time Virtual Assistant for Creative Video Agency

Job Type: Part-time, long term
Hours: 20 hours per week to start (potential to be full-time in the future)
Salary Range: 250–350 USD per month to start, depending on experience
Location: Remote

About Us

We are a small but growing creative video studio based in New Jersey, USA. We are a faith forward company and work with a lot of faith based clients such as churches and faith based entrepreneurs to create high quality video content for social media, teaching, and marketing.

We move fast, we care about excellence, and we value people who take ownership and communicate well.

I am looking for a detail oriented Virtual Assistant who can help with simple admin tasks, project briefs for our editors, and light project management.

Role Overview
You will be my right hand on the admin side.

Your main responsibilities will be:
Turning my notes and client info into clear project briefs for our video editors
Helping track tasks and projects inside Motion (project management tool)
Handling basic email replies and client communication
Managing simple workflows and forms in Dubsado
General admin tasks that keep our projects and clients organized
You do not need to be a video editor, but you must be comfortable working with a creative team and learning new tools.

Key Responsibilities
1. Project Briefs for Editors
Take my notes, voice messages, or client documents and turn them into:
Clear project descriptions
Deadlines and priorities
Links to footage, assets, and reference docs
Make sure editors have everything they need before they start

2. Simple Project Management in Motion
Create and update tasks inside Motion
Assign tasks to the right person
Update due dates and status as projects move forward
Help me keep an eye on what is due this week

3. Email and Client Responses
Reply to simple client emails using templates and guidelines
Confir ---------- etings and send calendar invites
Follow up with clients for missing info, forms, or approvals
Keep communication polite, clear, and professional

4. Dubsado Management
Set up and send forms, proposals, and contracts inside Dubsado
Track which clients have signed or paid
Keep client records updated and organized

5. General Admin Support
Organize Google Drive folders and links
Keep simple spreadsheets or trackers up to date
Document processes as you learn them so we can move faster later

Requirements
Must Have:

At least 1 year of experience as a Virtual Assistant, Admin Assistant, or similar role
Strong written English, very important for emails and client responses
Comfortable learning software tools like Motion, Dubsado, and Google Drive
Very detail oriented and organized
AI Experience, Knowledge in Prompting a Huge Plus
Reliable internet and a quiet place to work
Can work hours that overlap with US Eastern time (example, a few hours between 8am and 5pm EST)

Nice to Have (but not required):
Experience with Dubsado
Experience with Motion Project Management
Experience with Notion App
Experience with Monday Project Management a Plus
Experience working with creative teams, agencies, or video editors
Comfortable / experience working with faith based or church clients

We will train you on our exact process, we just need you to be sharp, proactive, and willing to learn.

Work Schedule

Starts part time, about 20 hours per week, with room to grow if we work well together

Flexible schedule, as long as:
You meet deadlines
You are available for a short weekly check in
You have overlap with US Eastern business hours

Salary and Growth
Starting at ---------- USD per month for part-time, depending on experience
Potential increase in hours and pay after the first 2–3 months if things go well
Long term role for the right person

How to Apply
Please apply here through OnlineJobs.ph and include the following:

Subject line: VA Application – Creative Admin
A short introduction. Who are you, and why do you think you are a good fit for this role

Your relevant experience in:
Virtual assistance or admin work
Project management tools
Dubsado or similar CRMs (if any)
Your current internet speed (you can send a screenshot or link from speedtest.net)
Your desired monthly salary for part-time work and how many hours per week you prefer
Optional but a big plus: a short Loom video (1–3 minutes) introducing yourself
Only applicants who follow the instructions will be considered. I am looking for someone who pays attention to details and can grow with us long term.