Part-Time Virtual Assistant | Dance Education, Arts Administration & Wellness Business Support

Part-Time Virtual Assistant

Dance Education, Arts Administration & Wellness Business Support

About Me

I am the Head Dance Director and Fine Arts Department Chair inTexas. In addition to overseeing multiple dance programs, performances, and summer camps, I am launching a virtual wellness coaching business called **Harmonis**, focused on helping individuals and organizations improve well-being through a holistic, evidence-based approach.

I am seeking a highly organized, proactive Virtual Assistant who can support both my educational programs and the development of my wellness business.

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Position Details

* Part-Time
* 5–10 hours per week to start
* Potential for increased hours as responsibilities grow
* Fully Remote
* Flexible Schedule

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## Primary Responsibilities

Administrative Support

* Organize and maintain Google Drive folders
* Create and update spreadsheets
* Manage project trackers and deadlines
* Organize digital documents and files
* Assist with calendar management
* Create and maintain standard operating procedures (SOPs)

Communication Support

* Draft emails for parents, sponsors, donors, and business contacts
* Assist with newsletter creation
* Manage follow-up communications
* Organize contact databases
* Format documents and presentations

Social Media & Marketing

* Schedule social media posts
* Create basic Canva graphics
* Assist with content planning
* Organize content calendars
* Track engagement metrics
* Research trends and marketing opportunities

Research & Development

* Grant research
* Sponsorship and fundraising opportunities
* Professional development opportunities
* Wellness industry trends
* Competitor research
* Business growth opportunities

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# Harmonis Wellness Business Support

As Harmonis grows, this role will become increasingly focused on helping build and scale the business.

Business Launch Support

* Research virtual coaching platforms
* Research business tools and software
* Compare pricing and service options
* Assist with launch timelines and project management
* Create implementation checklists
Client Experience Support

* Organize intake forms and onboarding materials
* Manage client databases
* Assist with scheduling systems
* Create client welcome packets
* Maintain resource libraries
Content & Program Development

* Organize wellness resources and educational materials
* Format coaching worksheets and workbooks
* Assist with online course development
* Upload content to course platforms
* Help organize presentations and webinars

Marketing & Lead Generation

* Research potential school district and corporate clients
* Build prospect lists
* Maintain outreach databases
* Track networking contacts
* Assist with email marketing campaigns
* Help schedule social media content

Website & Digital Presence Support

* Upload website content
* Update website information
* Manage blog posting schedules
* Format articles and newsletters
* Maintain business resource libraries

Operations Support

* Create workflow documentation
* Track project progress
* Organize business systems
* Create templates for recurring tasks
* Assist with automation setup and testing

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## Preferred Skills

* Excellent written English
* Strong organizational skills
* Experience with Google Workspace
* Canva proficiency
* Microsoft Office proficiency
* Strong spreadsheet skills
* Ability to work independently
* Excellent attention to detail
* Strong communication skills

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## Bonus Skills

* Experience supporting educators
* Experience supporting entrepreneurs
* Social media management experience
* Email marketing experience
* Project management experience
* CRM experience
* Basic website management
* Grant research experience
* Wellness, coaching, education, or healthcare industry experience

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## What Success Looks Like

Within the first 90 days, the ideal assistant will help me:

* Save 5–10 hours per week through delegation
* Organize and streamline administrative systems
* Improve communication workflows
* Build organized systems for Harmonis
* Develop marketing and outreach processes
* Create scalable business operations
* Help prepare Harmonis for future client growth

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## Required Application Instructions

To confirm you have read this posting in full, begin your application with:

**"Dance is the hidden language of the soul."**

Please include:

1. A brief introduction about yourself.
2. Your relevant experience.
3. Your hourly rate.
4. Your weekly availability.
5. Examples of administrative, Canva, marketing, or project management work.
6. The words **"Purple Pineapple"** at the end of your application.

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## Paid Trial Project

Finalists may be invited to complete a paid sample task, such as:

* Drafting a parent communication email
* Creating a Canva graphic
* Organizing a spreadsheet
* Researching grant opportunities
* Building a prospect list for Harmonis
* Creating a social media content calendar
* Organizing a Google Drive folder structure

Compensation

Please provide your desired hourly rate. This role is expected to begin at **5–10 hours per week**, with opportunities for additional responsibilities and hours as both the dance programs and Harmonis continue to grow.