Part-Time Bookkeeping Virtual Assistant

Australian Construction Company | Remote | 5–8 Hours Per Week

Davis Projects is a premium residential building company based in Australia specialising in high-end renovations and custom homes.

We are seeking a reliable and detail-oriented Bookkeeping Virtual Assistant to support our growing business.

This is a long-term opportunity for the right person.

???? Role Overview

You will support our financial administration and bookkeeping processes using:

Xero

Hubdoc

Wunderbuild (construction job management software)

You will assist with transaction processing, reconciliations, and job cost allocation — while all payment approvals and financial decisions remain with the Director.

???? Responsibilities

Weekly:

Upload and process supplier invoices via Hubdoc

Code bills accurately in Xero

Reconcile bank and credit card transactions

Allocate expenses to correct jobs in Wunderbuild

Maintain clean and organised financial records

Fortnightly:

Prepare subcontractor payment summaries (for approval)

Monthly:

Reconcile all accounts

Provide:

Profit & Loss report

Aged Payables

Aged Receivables

Cashflow snapshot

Quarterly:

Prepare BAS summary for accountant review (not lodging)

???? Requirements

Proven experience with Xero (essential)

Strong understanding of bookkeeping principles

High attention to detail

Experience working with Australian businesses preferred

Construction industry experience highly regarded

Reliable internet connection

Strong communication skills

Experience with Wunderbuild is a bonus but not essential (training provided).

???? Important

This role does NOT include:

Making payments

Access to company bank accounts

Lodging BAS

Financial decision-making authority