Operations Manager - SEO Agency

Operations Manager (SEO & Link Building Agency)

Location: Remote
Type: Full-time
Compensation: Competitive base + performance bonuses
Reports to: Founder / Director

About Us

We’re a fast-growing SEO and link-building agency working with international clients across competitive niches. We run lean, move fast, and obsess over execution. Systems, accountability, and measurable output matter here.

We’re looking for a highly organized, systems-driven Operations Manager to take ownership of day-to-day delivery, build scalable processes, and ensure our team hits KPIs consistently.

This is not a fluffy “project coordinator” role. This is for someone who loves structure, dashboards, and making teams perform.

What You’ll Be Responsible For

Operations & Delivery

Own operational execution across link building, outreach, fulfillment, and reporting

Turn messy processes into clean, repeatable SOPs

Identify bottlenecks and implement fixes fast

Systems & ClickUp Mastery

Build and maintain ClickUp workspaces, lists, automations, and dashboards

Design trackers for:

Outreach volume

Link placements

Inventory

Client delivery

QA checks

Set up workflows that reduce manual work and human error

KPIs & Accountability

Define and track team KPIs (e.g. emails sent, links placed, turnaround time, acceptance rates, cost per link, etc.)

Run weekly performance reviews with tea ---------- mbers

Hold staff accountable to targets and deadlines

Flag underperformance early and take corrective action

Team Management

Manage and coordinate VAs and outreach/link building staff

Ensure clear task ownership and priority setting

Maintain high output without burnout or chaos

Founder Support

Act as an execution layer between strategy and delivery

Turn high-level goals into operational reality

Keep the founder out of day-to-day firefighting

What We’re Looking For

Must-Have

Proven experience managing operations in:

SEO agency

Link building agency

Digital marketing agency

Or similar performance-driven environment

Advanced ClickUp experience (not beginner)

Strong systems thinking — you naturally design processes

Obsessively organized

Comfortable enforcing KPIs and accountability

Excellent written English

Proactive problem-solver

Strong Plus

Experience managing remote/VAs (e.g. Philippines, Eastern Europe, LATAM)

Familiarity with outreach tools, Ahrefs, Google Sheets, CRM-style tracking

Experience building SOPs and training documentation

Background in scaling small teams

What Success Looks Like in 90 Days

Clean ClickUp system with dashboards for every key metric

Clear SOPs for outreach, sourcing, QA, and fulfillment

Team hitting defined KPIs consistently

Founder no longer chasing tasks or firefighting

Predictable, scalable delivery engine in place

Who This Role Is Perfect For

You love:

Systems

Process optimization

Accountability

Turning chaos into order

Making teams perform

You hate:

Ambiguity

Disorganization

Missed deadlines

“Vibes-based” management

NOTE: You must apply via this Google Form or your application will not be considered: ----------