Operations Manager

We are seeking a strong, organized, assertive Operations Manager who can:

Take control of daily operations
Run morning meetings
Keep all tea ---------- mbers accountable
Ensure all tasks get completed on time
Oversee invoicing, billing, and customer follow-ups
Maintain project flow across multiple businesses
Serve as the communication hub and problem-solver
This is NOT a passive admin job.

This role requires a bulldog personality — someone who:

Takes ownership
Drives the team
Loves structure and deadlines
Keeps things organized
Holds people accountable
Can make decisions quickly
Thrives in a fast-paced environment
Key ResponsibilitiesDaily Operations & Team Leadership

Lead the daily morning meeting
Assign tasks in Hubstaff
Monitor task completion throughout the day
Follow up with tea ---------- mbers to ensure smooth operations
Track communications and prevent dropped messages
Make sure billing, invoicing, and follow-ups happen promptly
Project & Workflow Management

Manage and organize all ongoing business projects across:
Website development
New business creation
Ensure deadlines are met and tasks are completed
Keep operations flowing across teams
Quality Control & Process Enforcement

Double-check invoices and order details for accuracy
Catch mistakes from admin or accounting staff
Identify bottlenecks and resolve them quickly
Improve systems and build structure where needed
Communication & Coordination

Be the central point between:
Admin team
Accounting team
Warehouse team
Tech/web team
Sales team
CEO
Ensure everyone knows their tasks for the day
Ensure projects move forward without delays
Ideal Candidate ProfileYou are a perfect fit if you:

Are proactive, organized, and assertive
Do not get overwhelmed easily
Are comfortable directing others
Thrive in fast-moving environments
Can hold people accountable respectfully
Have strong leadership and communication skills
Can manage multiple projects at once
Enjoy creating order and structure
Take pride in being the “engine” behind operations
You are NOT a fit if you:

Avoid confrontation
Need constant direction
Freeze under pressure
Get overwhelmed when tasks pile up
Prefer passive admin work
Required Skills

3+ years experience in operations, team management, executive assistance, or similar
Strong English communication skills
Experience running daily check-ins or managing teams
Good organizational and time-management skills
Tech-savvy (Slack, Hubstaff, Trello, Zoho, or similar systems)
Strong attention to detail and quality control
Ability to work U.S. daytime hours (9 AM – 6 PM EST)
Work Culture

We move fast. We value:

Accountability
Honesty
Clear communication
Efficiency
Strong work ethic
People who solve problems, not create more
There is major long-term growth potential for someone who excels in this environment.

Compensation

Competitive monthly salary (based on experience)
Performance-based bonuses
Long-term growth opportunities
How to Apply

Send your résumé and a short message explaining:

Why you are the perfect Operations Manager
Your experience managing teams or complex operations
Your strongest leadership trait